C004809 Contracting Assistant (NS) FRI 1 May

Deadline Date: Friday 1 May 2026

Requirement: Contracting Assistant

Location: Brussels BE

Full Time On-Site: No

Time On-Site: 50%

Total Scope of the request (hours): 1114

Required Start Date: 15 June 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

Under the direction of the Principal Contracting Officer the incumbent will perform duties such as the following:

• Addresses all contractual matters relating to the competitive and sole source procurement process including; drafting coordination and release of solicitations evaluation and analysis of bids discussions with bidders and award of contracts in accordance with the Agencys procurement procedures;
• Coordinates and liaises with contractors to ensure compliance and timely performance of contract tasks;
• Performs contract administration tasks including processing changes and amendments
• Reviews business cases (requirements potential benefits and options) and determines appropriate procurement routes. e.g. open market or collaborative framework;
• Investigates resolves or escalates procurement related issues and problems;
• Implements supplier service improvement actions and programmes;
• Supports the local internal Customers with procurement related issues;
• Provides high quality and timely contribution to ACQ and NCI Agency reporting;
• Keeps line manager informed of problems and concerns;
• Performs any other duties as may be required

Skill Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience.
• Knowledge of monitoring and maintaining all required financial records for compliance and audit to all agreed requirements;
• Knowledge of using appropriate procurement methods;
• Experience with high value high volume framework type contracts for services;

Desirable Experience and Education:

• NATO Procurement Knowledge and experience is desirable
• Working in the public sector;
• Prior experience of working in an international environment comprising both military and civilian elements.
• Knowledge of NATO responsibilities and organization
• Language Proficiency: Most of the work of the NCI Agency is conducted in the English language.

Required Experience:

Junior IC