Human Resources Coordinator

POSITION: Human Resources Coordinator

REPORTS TO: Chief Executive Officer

FLSA Status: Non-Exempt Full-time

Job Summary: The Human Resources Coordinator serves as BCCs human resources officer and performs a range of human resources and other administrative functions.

Supervisory Responsibilities: Administrative Assistant

Duties/Responsibilities:

A. Human Resources

• Serves as the organizations lead HR professional and works closely with the CEO to plan manage and participate in the implementation of human resources programs and projects supporting day-to-day operations and workforce planning.
• Screens employment candidates identifies qualified applicants and coordinates interviews; supports recruitment and employment practices aligned with organizational needs and applicable requirements. Partners with the CEO to develop recruitment strategies. Attend job fairs campus events and other recruitment and networking opportunities as needed.
• Coordinates onboarding and offboarding processes including preparation of new hire paperwork orientation scheduling and employee file setup.
• Conducts new hire orientations and plans and coordinates training activities for staff and supervisors.
• Completes Forms I-9 verifies I-9 documentation and maintains I-9 files in compliance with federal and state requirements.
• Enter and accurately update employee personnel information in the appropriate databases and systems.
• Performs periodic audits of personnel files to ensure compliance with licensing requirements contractor requirements and internal policies.
• Review updates interpret and assist in the development of the Employee Handbook and HR policies and procedures to ensure compliance with licensing contractor requirements and employment laws.
• Tracks coordinates and supports enrollment of new employees into benefit programs and maintains employee benefits records.
• Assists the Controller with entering maintaining and processing payroll-related information and documentation.
• Assists with payroll-related functions such as distributing checks responding to basic employee payroll questions and serving as a backup for payroll processing.
• Responds to employee and applicant inquiries; guides supervisors and department managers on routine personnel matters and escalates complex issues to the CEO when appropriate.
• Coordinates the performance review process and supports supervisors with documentation and timelines.
• Assists with planning and implementation of staff training meetings employee engagement events.

B. Finance / Administrative Support

• Provides administrative support for accounts payable ensuring payment request forms are completed for all departments.
• Organizes and assists with accounts payable documentation and vendor financial records. Verifies and investigates discrepancies.
• Orders and purchases office and education department supplies with supervisor approval
• Directs Administrative Assistant to help maintain receipts.
• Prepares publication invoices for shipping; maintains accurate records in QuickBooks.
• Monitors and tracks accounts receivable and sends periodic reminders for past-due invoices.
• Handles customer service calls and inquiries related to publication orders.
• Assists the Controller with various tasks including fixed asset schedules inventory audit document preparation and 1099 processing.

C. General Office / Office Management

• Provides administrative support for staff including minor technical support with software and computer use and assistance with processing paperwork.
• Monitors and coordinates office workflow including training planning assigning and directing work of assigned office staff.
• Implements updates and communicates office procedures to ensure efficiency and consistency.
• Provides front office coverage as needed including answering and routing calls greeting children and parents signing in visitors and directing them to appropriate personnel and departments.

D. General Responsibilities

• Participates in Collaborative Team Meetings with the management team.
• Participates in BCC events which may require flexible hours and occasional weekends.
• Adheres to established Standards of Conduct and maintains confidentiality and mandated reporter requirements.
• Engages in ongoing professional growth including action planning and completion of at least 15 hours of professional development annually.
• Attends all required meetings and training as directed.
• Performs related duties as assigned.

Knowledge and Skills

• Excellent people skills and an upbeat positive attitude.
• Strong work ethic and attention to detail.
• Resourcefulness and problem-solving ability.
• Demonstrated interest in building new skills and the ability to learn.
• Ability to work collaboratively in a team environment while managing multiple projects and deadlines.
• Ability to adapt and respond to changing circumstances and priorities.
• Ability to speak read and write clearly and concisely in both English and Spanish.
• Ability to work independently and manage multiple priorities.
• Computer literate with accurate data entry skills.
• Proficient in Microsoft Excel Word Outlook
• Experience with HR databases and other data systems is a plus.

Education and Experience:

• Bachelors Degree in Human Resources Business Administration or a related field preferred or an equivalent combination of education and experience.
• Minimum of five (5) years of human resources administration experience required.
• Ability to speak read and write clearly and concisely in both English and Spanish required.
• Experience working in a publicly funded preschool Head Start or early intervention program preferred.

Other Requirements:

• Must possess and maintain criminal background clearance.
• Must meet immunization requirements including pertussis measles and flu clear health exam and proof of TB clearance.
• Must have the use of an automobile and must possess a valid California Drivers license and adequate automobile insurance coverage.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made while performing this job the staff member shall:

• Use strength to lift items needed to perform the functions of the job.
• Sit stand and walk for required periods of time.
• Speak and hear.
• Use close vision color vision peripheral vision and depth perception along with the ability to focus vision.
• Communicate effectively in English using proper grammar and vocabulary.
• Reach with hands and arms and use hands and fingers to handle objects and operate tools computers and/or controls.

Environmental Demands

The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.

• Exposure to a variety of childhood and adult diseases and illnesses.
• Occasional exposure to a variety of weather conditions.
• Exposure to heated/air conditioned and ventilated facilities.
• Exposure to a building in which a variety of chemical substances are used for cleaning instruction and/or operation of equipment.
• Function in a workplace that is usually moderately quiet but that can be noisy at times.

The Blind Childrens Center is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion national origin sex sexual orientation age disability gender identity marital or veteran status or any other protected class.