Project Coordinator

The Project Coordinatorprovidescomprehensive support totheFederal Express Memphisproject teams atDiversified roleworksclosely with the project management team to help ensure projectdeliverables and milestonesareachievedon time within scope and within budget. The Project Coordinator plays a key role in organizing project activitiesmaintainingaccuratedocumentation andsupportingdaytoday execution to keep project running smoothly.

Job Responsibilities:

• UpdateWeeklyStatus Reports with the Project Management Teamto inform Clients andInternal Leadershipof currentProject Progress

• Capture action items during weekly project coordination meetings distributemeeting minutes and follow up to ensuretimelycompletion.

• Consolidatekey project informationfor reviewmeetingswith senior management

• Organize andparticipatein stakeholdermeetingsto support alignment and communication.

• Collaborate with the Project Management and Technical teams to define assignments tasks and subtasks.

• Develop implement andmaintainan effective scheduling management system

• Coordinateproject timelines with internal departments and external stakeholders

• Monitorprojectschedulesidentifypotential delays and support mitigation efforts.

• Utilize resource loaded schedules to forecastlabor needs

• Evaluateperformance against baseline schedules andprepareproject progress reports

• Work with finance on project purchase order generation and invoice recognition timing

• Assistwith project change noticesand risk registerreview

• Create organizeandmaintainproject documentation and folders in Microsoft Teamsand Datto

• Serve as a primary communication bridge between internal teams and external stakeholders to ensure alignment throughout the project lifecycle.

• Respond tocustomerinquiries and providetimelyupdates or clarification on project items

• Maintain project dashboards trackers and logs (action items issues decisions RFI logs lessons learned etc.)

• Identifyand escalate project risks or issues to the Project Manager and drive follow-up actions.

• Track change requests ensuring documentation approvals and communication are completed.

Job Requirements:

• Bachelors degree in engineeringbusinessadministration or similar field orequivalent experiencewithautomationprojects

• Ability to travel domestically approximately 10%

• Proven experience in acoordinationrole within a project-based company

Knowledge / Skills / Competencies:

• Ability tomanagecompeting priorities negotiate timelines and align stakeholders.

• Selfstarter witha strong senseof ownershipand aproactiveapproach toimprovingprocesses and resolvingissues.

• Strong accuracy and attention to detail when managing documentation schedules and project deliverables.

• Demonstrated ability to work effectively with crossfunctional teams technical staff clients and leadership.

• Demonstrated cost managementawareness

• Proven ability to support remote team members and resources.

• Strong communicationskills with the ability to convey information clearly upstream and downstream.

• Advancedlisteningandcommunicationcompetencies

• Demonstrated ability toassistin coordinating projects to achieve time scope andbudget

• Foundational time/task management skills

• Proficient understanding of MS Excel Word PowerPoint Project PlannerandVisio

• Ability to work in a fast-paced environment with a sense ofurgency