Team Administrative Assistant

Work Location:

Hours:

Line of Business:

Pay Details:

Were committed to providing fair and equitable compensation to all our colleagues. As a candidate we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions including pay details for this role.

Job Description:

Position Summary

The Administrative Assistant is responsible for end-to-end expense and claims processing ensuring accuracy policy compliance and timely reconciliation. The role supports expense claims processing and provides general administrative assistance to enable smooth daytoday operations of the team. This position reports directly to the Director Marketing & Regional Business Development AsiaPacific.

Duties and Accountabilities

Expense & Claims Processing

• Manage the full expense and claims process including submission validation correction reconciliation and timely processing in accordance with Bank policies.
• Ensure expenses are accurately reviewed appropriately coded and supported by proper documentation prior to submission.
• Maintain detailed tracking of expense submissions outstanding items and ageing proactively following up to drive timely closure.
• Identify recurring issues or gaps in expense submissions and actively guide stakeholders to improve compliance and accuracy.
• Provide expense guidance linked to travel bookings entertainment and business events ensuring adherence to the Banks travel and expense policies.

Administrative Support

• Provide general administrative support to the department to ensure smooth daily operations.
• Coordinate travel arrangements in line with Bank policy and cost controls.
• Schedule and coordinate meetings visits and presentations with internal and external contacts.
• Complete administrative tasks accurately confidentially and within required deadlines.

Requirements

• Demonstrated experience managing expense processing endtoend including reconciliation followups and policy interpretation.
• Proficiency in Microsoft Office; experience with corporate expense management systems is preferred.
• Strong communication skills in English with the confidence to manage queries and challenge noncompliant submissions.
• Highly organized detaildriven and comfortable handling high volumes of transactions.
• Ability to work in a fastpaced environment and manage multiple priorities.
• Experience supporting regional or international teams is an advantage.

Who We Are

TD Securities is one of the worlds leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day we strive to make every interaction product and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada the United States and around the world. More than 95000 TD colleagues bring their skills talent and creativity to foster deeper relationships ensure disciplined execution and build a simpler faster banking experience. TD is deeply committed to being a leader in client experience that is why we believe that all colleagues no matter where they work are client facing. Together we are reimagining what banking can be for our clients colleagues and communities.

Our Total Rewards Package
Our Total Rewards package reflects the investment we make in our colleagues to help them and their families achieve their well-being goals. Total Rewards at TD includes a base salary and several other key plans such as health and well-being benefits including medical coverage paid time off career development and reward and recognition programs.

Additional Information:
Were delighted that youre considering building a career with TD. Through regular development conversations training programs and a competitive benefits plan were committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development

If youre interested in a specific career path or are looking to build certain skills we want to help you succeed. Youll have regular career development and performance conversations with your manager as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

If youre passionate about helping clients and building deep lasting relationships TD offers diverse career paths where you can grow your expertise and make a meaningful impact.

Were committed to your success and foster a respectful workplace where diverse perspectives are valued everyone has fair opportunities to grow and you can unlock your full potential to achieve your career goals. Here at TD we hire and develop the best.

Training & Onboarding
We will provide training and onboarding sessions to ensure that youve got everything you need to succeed in your new role.

Interview Process
Well reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

If you require an accommodation for the recruitment / interview process (including alternate formats of materials or accessible meeting rooms or other accommodation) please let us know and we will work with you to meet your needs.