Executive & HR Assistant

POSITION OBJECTIVE

Provide direct executive support to the CEO and manage administrative and Human Resources operations in a structured manner ensuring timely task execution proper information organization support in the coordination and administrative management of onboarding and offboarding processes as well as follow-up on internal activities through the use of digital tools project management and communication platforms in order to guarantee operational efficiency information traceability and the proper functioning of internal processes.

RESPONSIBILITIES

Executive

• Provide direct administrative and organizational support to the CEO in daily operations.
• Manage and coordinate calendars meetings and commitments (personal and business).
• Handle emails follow-up on pending items and internal and external communications.
• Coordinate tasks priorities and reminders to ensure timely execution.
• Follow up on assigned activities and ensure their completion.
• Handle confidential information with a high level of discretion and professionalism

Human Resources

• Manage and update employee documentation (contracts onboarding offboarding records)
• Support the execution of onboarding and offboarding processes.
• Prepare update and organize HR documents policies and files.
• Gradually support recruitment processes (job postings resume screening interview coordination).

Administrative

• Provide administrative support to other areas when required
• Support the execution of workflows and operational tasks
• Identify opportunities for improvement in organization processes and efficiency.
• Ensure proper use and updating of internal tools (Drive CRM task systems etc.)

EDUCATION

• Bachelors degree in Business Administration Psychology Human Resources or related fields.

REQUIREMENTS

• 1 to 2 years of experience in administrative assistant executive assistant or similar roles
• Experience managing calendars tasks and administrative coordination.
• Strong organizational skills and ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• English level C1
• Advanced proficiency in Google Workspace (Docs Sheets Drive Calendar Gmail)
• Experience using CRM systems (HubSpot Salesforce Go High Level or similar)
• Experience with project management tools (Asana Trello Monday or similar)