Executive AdminstratorCoordinator

ANDMORE is a wholesale market maker that fuels opportunities for buyers and sellers to connect grow and prosper through physical markets design centers and digital channels.

We own and operate the largest wholesale showroom campuses in the world where retailers and designers source products for their stores and clients while also enabling 24/7 commerce through our digital marketplace. By integrating in-person and online experiences we empower our customers to grow year-round as their business needs evolve.

About the Role

ANDMORE is seeking a highly organized detail-oriented Executive Administrator / Coordinator to support senior leadership within Finance and Operations. This role is critical in ensuring seamless executive support cross-campus coordination and operational excellence across key initiatives meetings and market activities.

This individual will serve as a central point of coordination for executive scheduling travel meetings and department-wide communications while also supporting large-scale market preparation and cross-functional collaboration across Las Vegas Atlanta and High Point campuses.

What Youll Do

Key responsibilities include:

Executive Support & Administration

• Manage and maintain complex executive calendars for senior leaders including Rob Klein and Greg Avitabile ensuring alignment across priorities meetings and travel.
• Coordinate all aspects of executive travel including detailed itineraries logistics and accommodations.
• Prepare and submit corporate expense reports in a timely and accurate manner.
• Provide daily interim administrative support including reception desk coverage as needed.

Meeting & Communication Management

• Coordinate schedule and manage recurring meetings across Finance and Operations including:
• Weekly leadership and 1:1 meetings
• Monthly and quarterly financial and disclosure meetings
• Maintain and distribute recurring Outlook calendar invitations on a rotating six-month cadence.
• Prepare meeting agendas capture notes track action items and distribute meeting summaries.
• Coordinate logistics for meetings including food & beverage and multi-campus collaboration (Atlanta High Point Las Vegas).

Operations & Coordination

• Prepare and distribute the Weekly Operations Meeting agenda and minutes including tracking deliverables and follow-ups.
• Maintain monthly reminders for document retention and shared operational repositories.
• Support document preparation and execution through DocuSign.
• Serve as primary Department Coordinator for Contract Lifecycle Management (Ironclad) with assistance from other campus administrators.

Market & Event Coordination

• Develop and maintain annual month-by-month operational calendars aligned to markets move-in/move-out schedules and holidays.
• Coordinate with other campus administrators the meeting cadences and materials for major ANDMORE markets across:
• Atlanta (Home/Gift & Apparel)
• Las Vegas (Home/Gift & Apparel)
• High Point (Spring/Fall Markets & Interwoven)
• Support shared execution of the following through coordination with campus administrators:
• Critical Path Meetings
• Pre- and Post-Market meetings
• Stand-up meetings
• Daily Market Observations reporting to Operations and ELT
• Prepare presentation templates and coordinate cross-functional inputs.

Cross-Campus & Program Support

• Coordinate team events including lunches dinners and engagement activities for the Las Vegas Finance team.
• Manage travel calendars for team members attending markets across campuses.
• Support enterprise programs such as the You Owned It recognition program including procurement (gift cards materials) and communications.
• Partner with administrative teams across campuses to ensure consistency and execution excellence.

What Youll Bring

• 3 to 7 years of experience in executive administration operations coordination or similar role supporting senior leadership.
• Proven ability to manage complex calendars travel logistics and high-volume scheduling.
• Strong organizational skills with exceptional attention to detail.
• Experience preparing meeting materials agendas and executive-level communications.
• Proficiency in Microsoft Office Suite especially Outlook Excel PowerPoint and Word.
• Experience in event tradeshow or multi-location corporate environments.

Key Competencies

• Execution Excellence: Ability to manage multiple priorities with accuracy and efficiency.
• Communication: Strong written and verbal communication skills across all levels.
• Discretion & Professionalism: Handles sensitive information with confidentiality.
• Collaboration: Works effectively across teams and campuses.
• Proactive Mindset: Anticipates needs and solves problems before they arise.

Optional Add-Ons

• Travel Requirements: No
• Direct Reports: Individual Contributor
• Work Hours: Standard business hours hybrid Monday & Friday schedule in office on weekdays and weekends as necessary during markets and large events

Equal Opportunity Statement:
ANDMORE is proud to be an Equal Opportunity Employer and is committed to diversity and inclusion at all levels of the organization.

About ANDMORE

ANDMORE is a Blackstone and Fireside Investments portfolio company. We create connection opportunities for the wholesale home gift and lifestyle industries through physical markets design centers and digital channels.

For more information visit .

Required Experience:

IC