Administrator Fund Administration

Purpose of the job:

This position requires a person who is either a degree holder partly professionally qualified or working towards a qualification (in fund administration or accounting) with a strong practical knowledge and understanding of property private equity and alternative fund administration. They will be involved in the management of the day to day operation and servicing of an identified number of Companys clients.

The post holder will report to a Fund Administration Manager and will work closely with the Companys Fund Accountants and the Directors in charge of the relevant relationships.

The Fund Administrator will be responsible for the smooth day to day administration of certain key strategic clients initially but also over time other funds that are administered by the Company. The post holder will be required to follow procedures as well as to achieve set objectives and service level agreements for those specific clients.

Main Responsibilities:

• To liaise and communicate accurately clearly and on a timely basis with clients and other professional advisers as required in order to operate manage and administer the structures. Awareness of offshore management and control and good corporate governance is important together with a proactive approach to managing and delivery on client expectations.
• To work closely with the accounting team to ensure that the bookkeeping and accounting arising from all transactions and in particular the investment transactions are performed in a timely and accurate manner and provide such support and guidance as is necessary to ensure that this objective is constantly met. The relationship with the accountants must be interactive.
• To calculate and pay on behalf of the fund and other entities all fees and expenses payable in accordance with the Companys agreed procedures.
• To arrange approval and payment of all invoices received in accordance with the Companys agreed procedures.
• To ensure that each structures cash is held in accordance with the constitutive documentation appropriate cash management policies and service level agreements.
• To arrange the timely transfer of funds including for investment purchases and distributions within the required deadlines in accordance with the Companys agreed procedures.
• To assist in foreign exchange deals as required in accordance with the Companys procedures.
• To assist in the calculation of the cash position ensuring that funds are available to cover all payments due out of the account and investing surplus cash accordingly to ensure that we optimise the clients investment income.
• To reconcile bank accounts in accordance with agreed procedures and follow up outstanding reconciling items.
• To ensure that the entities in the structure operate within their Investment Guidelines and meet their on-going statutory and regulatory requirements.
• To understand each structure allocated and monitor and that the entities in the structure are run and administered in accordance with the constitutive documentation service level agreements and other operational memoranda.
• To liaise on an adhoc basis with the Corporate Secretarial team in organising Board meetings including investment transactions agendas and board papers and ensure relevant action points are carried out on a timely basis. The relationship with the Corporate Secretarial team should be interactive to ensure board meeting are smooth and effective.
• To ensure that all regulatory and statutory reporting requirements are met.
• To maintain investor data and registers to a high standard of accuracy.
• To assist in maintaining loan schedules in accordance with the Companys procedures and help in the loan related activities of the client.
• To open and maintain clients bank accounts including liaison with several banks.
• To assist in ensuring that all statutory filings are lodged within the respective deadlines.  
• To meet productivity target record time accurately and within deadline and demonstrate good interpersonal skills and ability to respond to the clients needs
• Any other such duties that might be reasonably required for this role.

#LI-LL1 

#LI-Hybrid

Qualifications :

University degree in Administration Law and Accounting or any other relevant field; or on the way to complete ICSA Level 1 or ACCA Level 2 or any professional qualification related to the Global or financial sector.

Competencies:

• The ability to work on own initiative and to be part of a team
• The ability to interact with colleagues at all levels in the Company
• Professionalism and ability to win the respect of clients
• The drive to make continuous improvements  
• Good organisational skills and the ability to work methodically and accurately
• The ability to absorb on-the-job training knowledge while also being team spirited and having a good professional attitude

Knowledge Skills and Experience:

• 1 year of experience in similar field
• Excellent organisational and planning skills
• Considerable fund administration experience
• Sound technical accounting knowledge and preferably holds or is studying towards a professional qualification
• Excellent presentational written and verbal communication skills

Additional Information :

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC Clients are at the centre of our world and were committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS We aim high. We think and act globally seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple efficient and effective.
• We are COLLABORATIVE With a curious mindset we ask the right questions to get to the right solution for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL  We behave with integrity at all times and assume positive intent building trust through responsible actions and honest relationships.
  Equal Opportunities for Everyone

Please let us know if theres anything we can do to make the process easier for you. You can reach us at .

Were an equal opportunity employer. All applicants will be considered for employment without attention to age ethnicity religion sex sexual orientation gender identity family or parental status national origin or veteran neurodiversity or disability status. 

Remote Work :

No

Employment Type :

Full-time