Assistant Manager | Company Secretarial (Fund Services)

Purpose of the Job

• Responsible for providing company secretarial services to a portfolio of clients of Ocorian Administration (UK) Ltd. The role will include providing company secretarial services to existing and prospective new funds both private and listed working with the relevant listing authorities and ensuring the compliance with corporate governance codes principles of best practice and company secretarial procedures.  The role will also involve undertaking work on behalf of other operating companies.

Main Responsibilities

• To convene attend board and committee meetings.
• To liaise with Board members and other relevant parties in respect of meeting arrangements.
• To manage the timely preparation of agendas action points and minutes arising from each meetings.
• To provide company secretarial support for the set-up of corporate entities and LPs in various jurisdictions as well as maintaining company records share and registrar functions and system maintenance.
• To ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
• To make stock exchange announcements as and when required. 
• To co-ordinate the preparation of board packs and their timely circulation and dispatch in conjunction with the fund administration teams.
• To ensure good levels of communication with client teams (all levels of staff).
• To prepare notices proxies and other supporting documents for General Meetings including liaison with relevant legal advisors.
• To ensure the timely dispatch and collation of proxies where the client entity does not use an external registrar and liaise with the relevant administration team to ensure a quorum is obtained.
• To liaise with external Registrars in respect of the collation of proxies for relevant client entities.
• To ensure that statutory filings and payment of relevant fees are completed within statutory time frames.
• To ensure that databases and Document Management Systems are maintained in accordance with agreed procedures.
• To maintain the Company Secretarial Meeting Planner and Calendar.
• To assist in co-ordinating Company Secretarial aspects of new client take-on procedures.
• To ensure that the funds meet their on-going statutory and regulatory requirements / continuing obligations.
• To provide other related support services as and when required.

#LI-DR1

#LI-Hybrid

Qualifications :

• At least 3-5 years experience working in a Company Secretarial area fund administration or similar environment.
• Bachelors degree in Law Business Governance or related discipline.
• Qualified CGI or currently completing the qualification (at an advanced stage) would be an advantage.
• Knowledge of UKLA Listing Rules MAR and the local regulatory framework.
• Good experience of writing concise and accurate minutes.
• The ability to work under pressure and to deadlines.
• The ability to gain a good knowledge and awareness of the professional services provided by Ocorian.
• Very good working knowledge of Microsoft Office particularly Word Excel Adobe Outlook and other software packages including Board Intelligence and Virtual Boardroom.
• A working knowledge and experience of Viewpoint and/or other systems would be desirable.
• Excellent communication skills and the ability to work well within a team as well as on own initiative.
• The ability to keep clear and concise records and to add value to the Company Secretarial role.
• Motivated efficient and well organised

Additional Information :

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC  Clients are at the centre of our world and were committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS  We aim high. We think and act globally seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE  We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple efficient and effective.
• We are COLLABORATIVE  With a curious mindset we ask the right questions to get to the right solution for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL  We behave with integrity at all times and assume positive intent building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if theres anything we can do to make the process easier for you. You can reach us at .

Were an equal opportunity employer. All applicants will be considered for employment without attention to age ethnicity religion sex sexual orientation gender identity family or parental status national origin or veteran neurodiversity or disability status.

Remote Work :

No

Employment Type :

Full-time