Administrative Assistant Receptionist

CIMAs Infrastructure team delivers impactful water wastewater and municipal projects across Canada by combining technical excellence with strong local insight. To support this dynamic team we are looking for a professional organized and proactive Administrative & Project Assistant to join our Mississauga office.

This role blends frontofoffice reception and office coordination with projectbased administrative support making it ideal for someone who enjoys variety collaboration and playing a key role in keeping both people and projects running smoothly.

What Youll Do

Reception & Office Operations

• Create a welcoming professional experience for visitors and clients.
• Manage reception duties including phones mail couriers security fobs and meeting room coordination.
• Maintain office spaces boardrooms kitchen areas and supply levels.
• Coordinate office services vendors building management and minor facility needs.
• Support onboarding activities workstation setup parking and staff logistics.
• Plan and support office events meetings and internal initiatives.

Administrative Support

• Manage calendars and meetings including scheduling room bookings materials preparation and minutes distribution.
• Prepare format proofread and distribute documents reports presentations and bulk communications. (mail merges)
• Maintain and update records tracking tools databases and organized filing systems.
• Support financial administration including invoice tracking purchase orders (Dynamics 365) and expense reconciliation.
• Coordinate travel transportation and logistics including bookings. (flights hotels vehicles)
• Support marketing and events including materials preparation registrations and promotional items.
• Plan and coordinate office and team events including catering and invitations.
• Manage office operations including supplies vendors business cards and shipping/couriers.
• Administer employee support functions including CV formatting onboarding coordination and PPE tracking. 
• Be a member of our Joint Health and Safety Committee.

Qualifications :

• 2 years of experience in administrative reception or project support roles
• (experience in engineering construction or consulting is an asset)
• Strong attention to detail and pride in producing highquality polished documents
• Excellent communication and organizational skills
• Confidence managing multiple priorities in a fastpaced environment
• Proficiency in Microsoft Office; familiarity with Dynamics 365 is an advantage
• Friendly professional demeanor with a collaborative mindset
• Access to a personal vehicle for occasional workrelated travel

Additional Information :

Why Choose CIMA

• Comprehensive benefits from day one
• RRSP with employer contribution
• Employee share ownership opportunities
• Flexible hybrid work model and strong worklife balance
• 35 weeks of vacation based on experience
• Tailored training and longterm growth opportunities

At CIMA we value diverse perspectives and encourage you to applyeven if you dont meet every requirement. If you enjoy being the goto person who keeps offices welcoming and projects organized wed love to hear from you.

At CIMA we recognize the richness and diversity of each individuals experience. Compensation for this role is therefore based on the candidates experience skills and qualifications while maintaining internal equity. The level and associated salary may vary depending on the candidates profile.

CIMA uses an applicant tracking system that includes an automated match score feature. However this score is not used to screen assess or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socio-economic status or background etc.).

In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA advantage - CIMA.

Remote Work :

No

Employment Type :

Full-time