Administrative Assistant

This is a junior role. The Executive Assistant provides high-level administrative and operational support to multiple executive team members across the Mexico team helping ensure the smooth execution of priorities in a fast-paced results-driven environment.

This role is responsible for managing complex calendars meetings travel arrangements expenses and day-to-day logistics with a high degree of accuracy responsiveness and professionalism.

The position also coordinates executive communications prepares presentations reports and business documents and consolidates information from multiple sources into clear concise and executive-ready addition the role supports vendor and financial processes including purchase and work orders expense validation budget tracking and compliance with company policies contracts and internal controls.

This individual partners closely with cross-functional teams across Sales Marketing Risk Innovation Finance and regional and global stakeholders to facilitate coordination and follow-through on key initiatives. The role requires strong judgment attention to detail and the ability to manage confidential and business-critical matters with discretion. To drive speed quality and efficiency the Executive Assistant is also expected to leverage AI and digital productivity tools in daily work to streamline workflows summarize information draft communications improve reporting accelerate deliverables and enhance team effectiveness always in accordance with company confidentiality data privacy and security standards.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Qualifications :

Qualifications:

• Proven experience in executive support administrative operations or business coordination roles preferably supporting multiple senior leaders in a corporate commercial or matrixed environment.
• Strong organizational and multitasking skills with the ability to manage competing priorities solve routine to moderately complex issues and deliver high-quality work under time pressure.
• Excellent communication skills in English with the ability to interact confidently with senior stakeholders vendors and cross-functional teams; Spanish and/or Portuguese is a plus.
• Strong proficiency in Microsoft Office AI tools Concur Navan Ariba and collaboration tools with demonstrated ability and willingness to use AI-enabled tools to improve productivity quality and speed of execution.
• High level of discretion sound judgment and professionalism in handling confidential and business-critical information combined with a proactive self-motivated and service-oriented mindset.

Additional Information :

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Remote Work :

No

Employment Type :

Full-time