Bid Management Assistant

Working at Mercell

At Mercell were on a mission to revolutionize public procurement making it accessible and effortless for everyone involved. Imagine a world where public buyers and visionary suppliers come together seamlessly to make a great deal easier and shape the future. Thats what were all about.

With a dynamic culture built on continuous growth trust and collaboration Mercell offers an environment where your talents can thrive. You will be part of an international environment with ambitious and dedicated colleagues who are passionate about what they do and supported to be themselves.

Together lets shape the future and create real value for society one innovative solution at a time.

Your Mission

We are seeking a proactive and detail-oriented Bid Management Assistant to join our this role you will be the backbone of our bid operations ensuring that the administrative and developmental aspects of our tender processes run like clockwork. You are not just a coordinator; you are a tech-savvy communicator who can translate customer requirements into compelling demonstrations and accurate documentation. If you are a self-starter with a genuine curiosity for technology and a passion for solving complex challenges within the public sector we want to hear from you.

Core responsibilities

Your primary mission is to streamline the bid lifecycle from initial market reviews to the final submission.

• Bid Coordination & Admin: Manage the administrative workflow of bid activities ensuring all documentation is organised deadlines are met and internal stakeholders are aligned.

• RFI & Market Reviews: Lead the preparation and drafting of responses for Requests for Information (RFIs) and market reviews ensuring our value proposition is clearly articulated.

• Customer Demos: Prepare and deliver tailored product demonstrations based on specific customer requirements showcasing how our solutions solve their unique pain points.

• Cross-functional Collaboration: Act as the bridge between sales product and technical teams. You will translate internal requests and technical specifications into actionable bid content.

• Data-driven Accuracy: Maintain high standards of data integrity across all bid documents ensuring that every answer provided is accurate up-to-date and compliant with tender requirements.

Required qualifications

To thrive in this role you should possess a blend of structured project management skills and technical aptitude.

• Proven experience with bid or tender management.

• Ability to execute at pace and maintain high quality in an evolving fast-moving environment.

• Good understanding of tender management processes.

• A natural interest in technology and the ability to quickly learn and demonstrate software solutions.

• Proficiency in Norwegian and/or Swedish language is required to manage regional tenders and communicate effectively with local stakeholders.

• Fluency in English (both written and spoken) is essential for internal collaboration and documentation.

Preferred qualifications

• Training in Bid Management or a background in Project Management.

• Self-Starter mentality you dont wait for instructions; you identify gaps ask the right questions and take initiative.

• A genuine interest in navigating the unique challenges and regulatory frameworks of the public sector.

• A curious mind that enjoys digging into the why behind customer requirements to provide better solutions.

Why to join us

You will be part of a dynamic team where your contributions have a direct impact on our growth and success. We value engagement transparency and the drive to improve. Here your ability to translate complex internal data into winning bid actions will be recognised and rewarded.

Start date: As soon as possible
Duration: Full time
Workplace type: Hybrid - working onsite at the office min. 3 days and from home balancing flexibility with collaboration
Location: Stockholm Sweden
Application deadline: 17th of May 2026. Make sure to submit your application as soon as possible - we will read applications and talk to potential candidates as we receive them

What we offer

As a fast growing technology company we are committed to taking care of our employees through initiatives such as hybrid work to support work-life balance health and insurance plans (may differ per country/office) pension plans paid parental leave social happenings and competitive salary packages. Please see to get more insights on what to expect of perks benefits and culture when joining Mercell.

Has this sparked your interest

Then we cant wait to have you join our mission and looking forward to receiving your application!

-Mercell is an equal opportunity employer. We welcome applications from candidates of all backgrounds and experiences.

-Mercell handles all personal data in line with GDPR and our Privacy Policy.

-Mercell does not provide relocation support. We are seeking candidates who are already based in or have existing work authorization for the country where the role is located.

-Mercell may carry out background checks on applicants to verify information that appears on CVs and other documentation. This background check is carried out by an external party and is not carried out without the consent of the applicant. Current applicants will receive further information about this.