Accounts & Finance Administrator

Were now looking for an experienced Accounts & Finance Administrator to support the financial operations of the business and ensure our financial processes remain accurate organised and audit-ready.

This role is particularly suited to someone who enjoys working in a structured compliance-focused environment where attention to detail documentation discipline and financial accuracy are critical.

What youll do

• Manage day-to-day accounting operations using Xero including raising invoices.
• Perform weekly bank reconciliations and maintain accurate financial records.
• Process accounts payable and monitor accounts receivable.
• Follow up on outstanding invoices and maintain debtor discipline.
• Complete credit card reconciliations and expense coding.
• Prepare weekly accounts receivable ageing reports.
• Maintain a rolling cash position tracker to support cashflow visibility.
• Monitor revenue against monthly targets.
• Flag financial risks inconsistencies or emerging financial pressure points to the CEO.
• Prepare month-end documentation for the external Chartered Accountant.
• Maintain structured financial documentation to ensure the business remains audit-ready and compliant.
• Identify opportunities to strengthen financial controls and internal processes.
• Support financial governance within a compliance-heavy professional services environment.

What youll bring

• Minimum 5 years experience in bookkeeping or accounts administration.
• Strong Xero proficiency (essential).
• Excellent attention to detail and strong organisational skills.
• Experience working in a compliance-heavy or regulated industry such as legal accounting financial services healthcare or immigration is highly desirable.
• Confidence working directly with business leadership.
• Ability to identify inconsistencies and proactively flag potential financial risks.
• Strong sense of accountability and ownership over financial accuracy.
• Legal right to work in New Zealand.

Why join Aims Global

For nearly 20 years in New Zealand Aims Global has built a strong reputation for professionalism ethical practice and delivering results for clients.

We operate in a fast-moving industry where compliance discipline and operational structure are essential. Our team values professionalism accountability and continuous improvement.

Youll be joining a small but experienced team where your work plays an important role in maintaining the integrity and stability of the business.

Ready to apply

Please submit:

Your CV

A brief cover letter outlining your Xero experience and experience working in compliance-focused environments

Applications without a tailored cover letter will not be considered.

Only applicants with the required experience and New Zealand work rights will be contacted.

Employer questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in New Zealand
• How many years experience do you have as a Financial Administrator
• How many years of accounts administration experience do you have