Billing Analyst

Connecting clients to markets and talent to opportunity.

With 4500 employees and over 300000 commercial institutional payments and retail clients we operate from more than 70 offices spread across six continents. As a Fortune 100 Nasdaq-listed provider we connect clients to the global markets focusing on innovation human connection and providing world-class products and services to all types of investors.

Whether you want to forge a career connecting our retail clients to potential trading opportunities or ingrain yourself in the world of institutional investing StoneX Group is made up of four business segments that offer endless potential for progression and growth.

Commercial: With boots on the ground authenticity at the heart of everything we do our comprehensive array of commercial products and services enable you to work directly with our clients across hedging risk management execution and clearing OTC products commodity finance and more.

1. Office Administrator - 25%

• Coordinate daily office activities ensuring a clean and organized workspace and maintain office equipment and arrange necessary repairs as needed
• Supply management: order monitor and manage office supplies ensuring adequate stock levels
• Communication and customer service: respond to customer inquiries and provide general office support for customers and visitors as needed
• Vendor relationship: Coordinate the general office maintenance with appropriate vendors: electrical/water systems air conditioning internet/Wi-Fi etc.. and manage contract and price negotiations with office vendors service providers and office lease
• Address employees queries regarding office management issues (stationery hardware travel arrangements..)
• Budget Management: Manage the office budget track expenses and ensure compliance with company procedures
• Maintain compliance with safety protocols HR policies and operational standards.
• This function will report to Physical Global Trade Operation Manager based in Lisbon (Portugal)

1. Billing Analyst 75%

As a Billing Assistant you will support the Freight Team by assisting with daytoday billing activities ensuring accurate invoice checking documentation and timely responses to internal and external queries. This role is designed to provide operational support to multicommodity trading teams (cotton coffee sugar and cocoa).

Primary duties will include:

• Monitor and track invoices received from carriers forwarders suppliers and customer debit notes related to freight and operational activities.
• Identify daily incoming invoices within email flows and register them in the ongoing file for tracking purposes
• Verify invoice amounts against agreed rates and shipped quantities recorded in the internal database to confirm accuracy
• Process invoices in Fintrade ensuring all required details are shared and documentation is forwarded to the Accounting Department
• Scan classify and archive invoices by contract and payment week and report status and discrepancies to the line manager
• Help monitor billing deadlines and ensure timely execution
• Responsible for the onboarding of new carriers forwarders suppliers and customers through the compliance platform
• Disputing invoices when charges are different from received rates.

• This function will report to Traffic Manager based in Lausanne (Switzerland)

This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary.

To land this role you will need:

• Fluent in Portuguese and English (mandatory) any other languages is a plus
• Previous experience in a Billing Accounts Assistant and/or administrative role is a plus
• Good attention to detail and organizational skills
• Excellent level of computer literacy (ERP tools are a plus)
• Ability to follow structured processes and meet deadlines
• Clear communication skills and ability to work with crossfunctional teams
• Willingness to learn and support ongoing process improvements
• Any Commodity Trade Risk Management system experience is a plus
• Acrobat reader and MS Office suite is mandatory

What makes you stand out:

• Understanding and interest to trading activities
• Excellent attention to details and abilities to work under pressure
• Highly productive and efficient work style
• Able to work into a diverse multicultural environment
• Customer service oriented

Education / Certification Requirements:

• Bachelors degree in accountancy mathematics or related field

Working environment:

• Hybrid

#LI-Hybrid #LI-AS1