Program Coordinator II-Women's & Children's Health

The Office of Development seeks a skillful administrative professional to join and bolster its successful Womens & Childrens Health fundraising team. As the Development Program Coordinator for Womens & Childrens Health you will play a pivotal role in providing indispensable administrative operational and programmatic support ensuring the seamless functioning of the team. The position requires a proactive approach and the ability to anticipate the needs of colleagues institutional leaders and donor constituents. This role presents an ideal opportunity for early-career professionals seeking growth and development focusing clearly on supporting the team rather than direct fundraising responsibilities.

This role operates within a hybrid work model with on-site expectations established in alignment with departmental priorities and evolving organizational guidelines. Employees must reside within a commutable distance of the 42nd Street Midtown NYC office. The role may also require occasional evening or weekend hours.

Cover Letter Required

(in order of importance and/or frequency)

• Support the Office of Developments comprehensive major gifts program to raise funds for the Mount Sinai Health System.
• Provide administrative support for the Womens & Childrens development team (e.g. scheduling physician meetings donor meetings maintain calendar prepare and coordinate materials agendas for meetings etc.)
• Raisers Edge Prospect/Portfolio Management: Update and maintain all moves management information related to managed portfolios as well as prospect base including entering contact reports adding and updating proposals entering future/anticipated actions maintaining all data/coding related to the several reports most frequently used in tracking and measuring donor moves management.
• Prepare ad-hoc data lists to aid in portfolio management. Liase with Prospect Development and Development Data teams to maintain data integrity across screening lists demographic updates assignment requests etc.
• Draft correspondence and prepare/coordinate in house mailings to managed prospect portfolios. Develop fundraising materials that include but are not limited to newsletters letters Chairs reports and donor outreach research summaries to be used in concert with solicitation strategies.
• Schedule Advisory and Philanthropic Leadership Board meetings and cultivation events. Coordinate all logistics and materials for these meetings.
• Compose and proofread letters talking points briefings personalized donor acknowledgments as well as other correspondence as directed. Edit and format written documents such as proposals case for support program summaries.
• Coordinate with Events Staff on logistics related to donor cultivation and stewardship events.
• Field and respond to donor physician administrators phone and email inquiries relating to donation and fund related issues.
• Other duties as assigned.

• Bachelors Degree preferred; an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job.
• 3 years experience preferably working in an office setting in development public relations or marketing

Minimum Computer Skills

Proficiency in the Microsoft Office environment; Basic skills in Microsoft Excel and Word required; intermediate skills in Excel and Word preferred
Ability to learn fund-raising database; Raisers Edge experience preferred

General Skills

• Outstanding verbal and written communication skills
• Skilled in connecting disparate information proactive in leveraging available data and proficient in synthesizing information to impact the bigger picture
• Attention to detail
• Organized meticulous and flexible
• The ability to work within an environment that emphasizes teamwork as well as individual initiative
• Sensitivity tact and diplomacy
• The ability to honor confidentiality

Non-Bargaining Unit 807 - Development Office - ISM Icahn School of Medicine