HIM Manager

Title: HIM Manager

State Role Title:Health Care Compliance Manager

Hiring Range: Commensurate based on experience

Pay Band: 6

Agency: Dept Behavioral Health/Develop

Location:Western State Hospital

Agency Website: Type: General Public - G

Job Duties

Location: Western State Hospital
103 Valley Center Drive Staunton VA 24401.

Who We Are
Western State Hospital part of the Virginia Department of Behavioral Health and Developmental Services (DBHDS) has been a leader in psychiatric treatment since 1828. WSH is a 302-bed Joint Commission/CMS-accredited psychiatric facility located in the scenic Shenandoah Valley. Just 30 minutes from vibrant university towns our hospital serves adults with serious mental health needs and is nationally recognized for our Psychosocial Rehabilitation Learning programs.

WSH provides a modern clinical setting and a therapeutic environment for patients supported by highly qualified staff. Employees also enjoy the beauty and tranquility of the Shenandoah Valley with nearby cities such as Charlottesville and Harrisonburg offering dining entertainment and outdoor activities making Staunton an attractive place to live and work.

Position Overview:
Western State Hospital is seeking a full time HIM Director to plan organize and direct the management of the Health Information Management Department and establish and maintain systems that insure that Medical Records Avatar Database Utilization Review are maintained in accordance with Western State Hospital (WSH) Department of Behavioral Health (DBHDS) The Joint Commission CMS and/or other applicable external authority.


Key Responsibilities:
- Ensure the requirements of the performance planning and evaluation system are met and evaluations are completed by established deadlines with proper documentation
- Performance issues are addressed and documented as they occur
- Develop Policies and Procedures that allow optimum performance of Health Information Management (HIM) Services
- Participate collaboratively in teleconferences that relate to the new electronic health record (Millennium) and provide thoughtful input based on medical record best practices
- Supervise Health Information Management (HIM) employees at WSH and schedule new work assignments as the need arises
- Prepare annual budget requests for WSH taking into consideration staffing equipment and educational needs of the Health Information Management Department
- Interface with the Census Management Committee and Director of Social Services by reporting utilization review data on a routine basis based on needs of the committee
- Oversee release of information in the Health Information Management Department and ensures that information released is in accordance with all state and federal requirements
- Develop and implements policies and procedures for all aspects of creation maintenance and storage of the medical record following all regulatory requirements


Benefits Include:
- Retirement with cash match
- Paid time off sick time family/personal time and community service time
- Health vison and dental insurance
- Life insurance

Minimum Qualifications

- High School diploma or equivalent
- Extensive supervisory experience in Health Information or closely related field
- Hands on experience with ICD-10 Coding
- Considerable knowledge of the rules and regulations governing the preparation and maintenance of medical records and state and federal requirements regarding the release of medical information and of medical information systems and classification systems
- Working knowledge and experience with medical terminology medical records coding systems CMS and TJC standards
- Proficiency in working with electronic health record systems and data analytics
- Ability to interpret complex laws rules and regulations governing the maintenance of medical records implement training programs regarding the preparation maintenance and security of medical records supervise the work of others; work with medical and administrative staff; and communicate effectively; both orally and in writing
- Working knowledge of HIPAA Privacy Regulations

Additional Considerations

- Associates or bachelors degree in Health Information Management or closely related field
- Advanced education in medical coding medical terminology or related field
- RHIT RHIA CHPS CPC
- Bilingual
- Veteran or veteran spouse

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginias Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you clearly and specifically detail all relevant work experience; we will not make assumptions about your qualifications.

Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police FBI) local agency checks Department of Social Services/Child Protective Services checks employment verification and verification of education relevant to the position.

Under Virginia Code 37.2-314 and 37.2-408.1 the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers individuals convicted of specific (barrier) crimes or those with pending barrier charges.

Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation please notify Human Resources at during business hours (8:00 a.m. to 5:00 p.m.).

Equal Opportunity: The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race including hair texture hair type and protective hairstyles such as braids locks and twists) sex color national origin religion sexual orientation gender identity or expression age veteran status political affiliation disability genetic information and pregnancy childbirth or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy.

Veteran Preference: DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We strongly encourage veterans active members of the Virginia National Guard and U.S. Military Reserve members to apply to the state application and respond accordingly.

Contact Information

Name: Samantha Leep

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.