Fleet & Logistics Coordinator

Fleet & Logistics Coordinator

Location: Remote (LATAM South Africa or Philippines)
Compensation: (region dependent)
Industry: Security Services / Logistics / Field Operations
Schedule: Full-time (aligned with EST hours; shift-based)

About the Company

We are a rapidly growing U.S.-based security and logistics group operating across multiple regions. Our business supports field teams security personnel and vehicle-based operations at scale.

As we continue expanding we are building a centralized remote operations function to improve efficiency reduce costs and enhance coordination across our fleet and field teams.

Role Overview

We are looking for a Fleet & Logistics Coordinator to support the day-to-day management of our vehicle operations and logistics function.

This role will work closely with leadership to ensure smooth coordination of vehicles drivers and field personnel. You will act as a central point of communication helping maintain operational visibility organization and responsiveness across the fleet.

This is a highly detail-oriented communication-heavy role requiring strong ownership and reliability.

Key Responsibilities

• Support day-to-day fleet operations including vehicle tracking usage and coordination
• Maintain accurate records of vehicles maintenance schedules and related documentation
• Coordinate with drivers field staff and internal teams to ensure smooth logistics flow
• Handle inbound/outbound communication with security personnel and field teams
• Monitor and flag operational issues (delays breakdowns scheduling conflicts)
• Assist in scheduling and dispatch coordination where needed
• Update internal systems spreadsheets and CRM tools with real-time information
• Ensure high responsiveness and clear communication across all stakeholders

Required Hard Skills

• Experience in logistics fleet coordination dispatch or operations support
• Strong proficiency in:
  • Microsoft Excel / Google Sheets
  • CRM systems (HubSpot or similar preferred)
• Ability to manage multiple workflows and track moving parts simultaneously
• Experience working in remote or distributed teams
• Comfortable handling high-volume communication

Critical Requirement: Communication

• Strong clear English communication (verbal and written) is essential
• Ability to confidently communicate with U.S.-based field personnel
• Must be comfortable handling calls and resolving issues in real time

(This is a non-negotiable requirement due to the nature of field coordination.)

Soft Skills

• Highly organized and detail-oriented
• Proactive and responsive (does not wait to be asked)
• Calm under pressure and able to problem-solve quickly
• Strong sense of ownership and accountability
• Professional and confident communicator

About the Candidate

The ideal candidate is someone who thrives in structured operational environments and enjoys keeping moving parts aligned.

You are not just executing tasks you are ensuring that field operations run smoothly by staying ahead of issues communicating clearly and maintaining control over logistics processes.

Why This Role Matters

This role is foundational to the companys transition toward a more scalable remote-first operations model.

The right candidate will directly impact:

• Operational efficiency
• Communication across field teams
• Cost control and fleet visibility

Required Experience:

IC