Project Coordinator

Accountable to the Director Project Management the Project Coordinator leads and coordinates project-specific administration activities for cross-functional projects including strategic initiatives new business development opportunities contract manufacturing product launches manufacturing compliance and alternative supplier sourcing and qualification.

• Typically supporting 2-3 Project Managers and 2-5 projects.
• Delivery of timely and accurate project documentation and reporting on department metrics.
• Manages project administrative activities from specification to turnover for processes and equipment outside of routine production for a variety of projects including: newBD product development contract manufacturing tech transfer product launches process improvements inter-site harmonization manufacturing compliance alt supplier sourcing and qualification.
• Supports Project Managers in developing maintaining and monitoring project plans action logs project schedules work hours budgets and expenses using appropriate tools and coordinating and managing documentation internal files records and shipments.
• Documents and follows up on actions and decisions from project team meetings steering team meetings etc.
• Responsible to thePMs for the execution of assigned tasks.
• Assists PMs with validating reconciling and correcting (as required) project team actual hours purchases invoicing change orders shipments and receipts etc.
• Assists Directorof PM with preparing department metrics. Represents PM group at various committees and teams meetings. Leads weekly PM team meetings re. metrics training requirements social events EHS updates etc.
• Monitors project progress and creates project status reports for project managers and stakeholders as required.
• Assists PM with the preparation of change orders associated worksheets (showing cost build up) for active projects.
• Initiates invoicing process for projects and change orders based on contractual milestones and payment terms for any contract manufacturing or contract development projects and tracks payment of same.
• Assists with assessing project risks; maintains Risk Register and progress to associated mitigations; provides solutions as applicable.
• Schedules stakeholder meetings and facilitates communication including preparation and distribution of standard reports (agenda minutes etc.)
• Assists PM and BD with the preparation of proposals and coordinates approval process.
• Attends and leads meetings with Clients (for external projects) project teams and key stakeholders during PMs absence as delegated keeping assigned projects on track.
• Assists PM with project closure or termination activities completing appropriate tasks including approval and archiving of final documentation disposing of waste expired or surplus materials reconciling financials closing time tracking etc.
• Participates inPM improvement initiatives. Assists with the maintenance and improvement of standard PM office (PMO) tools templates and website.
• Executes work in a way that is compliant with GMP EHS and other company policies and procedures following regulatory guidance safety rules and regulations standard business practices and at all times embodying the company Mission Vision and Values.

Education

• College Diploma in a scientific or administrative function.

Experience

• 3-5 years of experience in an administrative function Project Coordinator or similar role.
• Pharmaceutical industry experience is a plus.
• Ability to be effective with minimal supervision.
• Proficient communication skills both written and verbal.
• Excellent organizational skills with strong attention to detail.
• Strong planning and organizational skills with detail oriented.
• Demonstrates initiative ownership effective problem-solving self-motivation and is a team player.
• Proficiency with Microsoft Office applications including Project Excel Word Vision and PowerPoint.
• Records management training would be an asset.

What we Offer:

• Excellent compensation/benefits package
• RRSP Program
• Discounted gym memberships
• Programs supporting work life balance(EAP)
• Corporate Discounts and PERKS
• Employee recognition program
• Social events and spirit days

Compensation

Starting at approximately $70900.00 CAD with opportunity for increase based on qualifications and experience. Total rewards include comprehensive benefits bonus eligibility and professional development support.

We are committed to diversity and inclusion and thank all applicants in advance; however we will be corresponding only with those selected for an interview. Candidates interviewed will receive (notification of) a decision within 45 days.

In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act we are committed to providing an inclusive and barrier free recruitment and selection process.