Executive Assistant

We currently we are looking for Executive Assistant responsible for:

• Provide high quality secretarial and organizational support service

• Provide full diary management and travel-related support

• Book flight and travel arrangements including planning travel itineraries and coordinating with overseas colleagues/external partners (including support for VISAs as required)

• Maintain oversight of calendars priorities and key deadlines for the leadership team

• Interact with team members and proactively offer assistance and solutions

• Ensure operational efficiency by keeping up to date with systems in FME Concur Ariba and others

• Timely submission of expense claims

• Follow up on topics and actions if required

• Assist in operational tasks such as preparing meeting agenda/ making logistical arrangements/communications support and other assigned responsibilities.

Competencies / Experiences

• Has supported senior stakeholders in global teams

• Proficient in English (both written and spoken) and a 2nd Language preferred

• Excellent computer skills in Advanced Microsoft Word Excel Powerpoint and Outlook

• Good at prioritization planning organising and executing

• Excellent communication and written skills

• High initiative driven mature meticulous with an eye for details

• Willingness to learn and be a team player with good interpersonal skills

• Tactful and confidential

• Capable of working at own initiative without having to wait for instructions

• Ability work across teams globally

• Knowledge of Human resources function is a plus.

We offer:

• Group life insurance with PZU (fully financed by the employee)

• Co-financing of Medicover healthcare and Medicover Sport card

• English language courses

• Partial reimbursement of the cost of prescription glasses

• Psychological support

• Benefits under the Company Social Benefits Fund (ZFŚS)

• One Year Together program an additional benefit granted after completing one full year of employment (settlement period: NovemberOctober)

• Annual bonus depending on job grade and fulfillment of specific conditions.