Capital Project Coordinator

The Cap-Ex Assistant reports to the Administrative Director of Construction and Capital Expenditures and plays a key role in supporting capital initiatives across 40 senior living communities. This position is responsible for coordinating capital project documentation processing and tracking CapEx invoices maintaining accurate system records and partnering with accounting construction and operations teams to ensure financial accuracy compliance and timely execution of capital projects.

Qualifications

Required Qualifications

• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities and deadlines in a fastpaced environment
• Proficiency in Microsoft Office (Excel Word Outlook)
• Clear and professional written and verbal communication skills

Preferred Qualifications

• Experience with Yardi or similar property management or accounting systems
• Background in senior living property management facilities construction or capital project support
• Prior experience with invoice processing contract administration or project tracking

Key Requirements:

Capital Project & Financial Coordination

• Accurately code process and track capital expenditure invoices in alignment with approved project budgets
• Enter update and maintain capital project data and invoice records within Yardi
• Create track and reconcile nonbudgeted capital requests in collaboration with leadership

Documentation & Contract Management

• Prepare track and finalize capital contracts vendor documentation and supporting project files
• Maintain organized complete and auditready capital project documentation
• Ensure capital records meet internal controls and documentation standards

CrossFunctional Collaboration

• Coordinate with accounting teams to support timely approvals and accurate financial reporting
• Partner with regional maintenance directors and community leadership to collect and validate required documentation
• Serve as a point of contact for capital invoice documentation and project tracking inquiries

Reporting & Administrative Support

• Develop and maintain logs reports and tracking tools using Microsoft Office
• Provide administrative and coordination support to the construction and capital expenditures team as needed
• Assist with special projects and ad hoc requests related to capital initiatives

Culture Ambassador

• Models the core values of the company:

• • We Care About People
  • We Do the Right Thing
  • We are Passionate Have Fun and Celebrate Success
  • We Speak Up! Its Our Responsibility
  • We Take Ownership and Add Value
  • We are Respectful

• Ensures all personnel exemplify the core values of the company at all times.

Physical/Sensory Requirements

This is a stationary position requires minimal lifting and sitting over 50% of the time. Occasional standing walking and presenting in meetings or at events may be required.