Office Administrator (Law Firm)
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Job Location:
Monthly Salary:
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
The Opportunity: Office Administrator
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Position Overview
A highly respected and nationally recognized law firm is seeking an experienced and dynamic Office Administrator to oversee the daily operations of its office. This individual will serve as a strategic partner to firm leadership ensuring operational excellence supporting client service delivery and fostering a productive and collaborative work environment. The ideal candidate brings strong leadership sound business judgment and a proven ability to manage both people and processes within a fast-paced legal setting.
Key Responsibilities
- Oversee the day-to-day operations of the office to ensure the efficient delivery of administrative services to attorneys and staff
- Act as a liaison to the Office Managing Partner on all operational matters impacting client service and legal staff support
- Develop implement and continuously refine office procedures and communication strategies to improve efficiency and workflow
- Identify opportunities to reduce costs enhance operational performance and implement effective management solutions
- Ensure compliance with all applicable federal state and local employment laws and regulatory requirements impacting human resources functions
- Monitor and enforce firm policies procedures and best practices
- Lead the recruitment hiring onboarding training supervision and performance management of all non-lawyer support personnel
- Oversee workflow distribution and performance standards to ensure timely high-quality administrative support for attorneys
- Manage timekeeping attendance PTO and leave of absence tracking for non-lawyer staff
- Coordinate all onboarding and offboarding logistics for attorneys and staff ensuring a seamless transition experience
- Manage and maintain relationships with office vendors and service providers
- Serve as the primary liaison with building management regarding facilities and operational matters
- Plan and coordinate firm events including attorney meetings firm-wide gatherings and social events
- Support and enforce office emergency preparedness policies and procedures
Required Qualifications
- Minimum of 5 years of experience in a law firm or professional services environment (or equivalent) with a strong foundation in operations and human resources
- Proven leadership experience with a track record of successfully implementing process improvements and driving positive organizational change
- Experience with facilities management including involvement in office space planning buildouts and construction coordination
Strong business acumen with excellent problem-solving decision-making and interpersonal skills - Demonstrated ability to effectively interact with attorneys staff and external vendors at all levels
Exceptional organizational and project management capabilities
Required Experience:
Unclear Seniority
