Senior Conveyancing Secretary (Bonds) Sandton

Introduction

A prestigious international law firm is seeking an experienced Senior Conveyancing Secretary (Bonds) with strong Investec bond experience to join its high-performing Real Estate team based in Sandton.

This role is suited to a detail-oriented deadline-driven professional with the ability to manage high-volume bond files from inception to registration and closure while delivering exceptional service to clients and stakeholders.

Role Summary

To provide comprehensive support to the Real Estate team in the preparation management and execution of conveyancing and bond-related documentation ensuring accuracy compliance and efficiency throughout the process.

Key Responsibilities

Conveyancing & Bond Administration

• Manage bond files from inception to finalisation
• Handle commercial mortgage bond registrations specifically Investec bonds
• Prepare and process bond registration and cancellation documents
• Draft consents to cancel and check guarantees
• Ensure compliance with FICA and regulatory requirements

Client & Stakeholder Liaison

• Liaise with banks consultants attorneys and clients
• Deliver professional responsive and results-driven service
• Manage queries and resolve issues efficiently

Systems & Documentation

• Utilise Lexis Convey e4 and document management systems effectively
• Ensure all documents meet house style accuracy and turnaround standards
• Maintain proper file management opening and closing procedures

Administrative & Office Support

• Provide full administrative and secretarial support to the team
• Manage diaries meetings and coordination
• Oversee archiving and file management processes
• Assist with typing document preparation and overflow work

Financial & Compliance Management

• Ensure fees are billed and collected prior to registration
• Monitor unbilled disbursements and take corrective action
• Conduct conflict checks and engagement documentation
• Ensure all matters are FICA compliant

Minimum Requirements

Qualifications:

• Grade 12 (Matric)
• Relevant Secretarial Certificate / Diploma

Experience:

• Minimum 8–10 years’ conveyancing experience
• Proven experience handling Investec Bonds (essential)
• Strong experience in commercial mortgage bonds
• Exposure to bond cancellations and notarial bonds

Skills & Competencies

• High typing speed and accuracy
• Excellent written and verbal communication skills (English)
• Advanced knowledge of MS Office Lexis Convey and e4
• Strong organisational and administrative skills
• Excellent attention to detail and accuracy
• Ability to manage high volumes and meet tight deadlines
• Strong interpersonal and client relationship skills
• Ability to work under pressure and overtime when required

Advantageous Experience

• Exposure to transfers
• Experience with notarial servitudes and title deed conditions

Key Attributes

• Professional adaptable and proactive
• Strong work ethic and accountability
• Calm under pressure with strong problem-solving ability
• High level of confidentiality and integrity

Remuneration

Market Related Salary

Interested

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Required Skills:

Conveyancing Secretar Conveyancing Paralegal Bonds Investec Bonds Deeds Office Rates & Clearance Lexis Convey and e4 Transfers Real Estate Law Commercial Property Law Bond Cancellations Mortgage Bonds Notarial Bonds Property Law