Senior Building Coordinator

Job Description

The Senior Building Coordinator (SBC) serves as the operational lead for the College of Arts & Sciences Building Operations Program independently administering and coordinating facility operations across 58 academic buildings based on staffing and operational needs. The BC exercises professional judgment to ensure continuity of building operations occupant safety regulatory compliance and effective service delivery across diverse facility types.

This position requires substantial responsibility for organizing implementing and improving operational processes and ensuring building procedures conform to University policies and safety regulations. The BC acts as the primary liaison between building occupants UW Facilities UWPD Environmental Health & Safety (EH&S) Academic Technologies and other central service units. The position regularly develops operational methods allocates resources and makes decisions that directly impact program outcomes and building functionality aligning with the UW Program Operations Specialist classification expectations.

Duties and Responsibilities:

Program Administration of Building Operations (20%)

• Independently administer operational processes across 58 assigned academic buildings workload adjusting based on staffing fluctuations and building needs.

• Develop and refine procedures for communication access control event coordination emergency readiness and facilities reporting to ensure program consistency across buildings.

• Ensure building operations conform to institutional policies including APS 13.3 (Building Security Regulations) and APS 13.4 (Guidelines for Building Coordinators).

• Utilize judgment to evaluate operational issues determine the appropriate response and allocate resources to maintain safe and functional facilities.

• Review and analyze recurring facility issues and initiate process improvements to enhance efficiency and service delivery.

Building Communications & Stakeholder Coordination (20%)

• Serve as the primary contact for building occupants triaging emailed service requests and determining appropriate units to engage (e.g. Academic Technologies UW Facilities shops Event Services).

• Exercise independent judgment to assess facility issues identify responsible service providers and determine timelines for resolution.

• Draft and distribute building-wide communications regarding operational impacts utility shutdowns planned maintenance construction safety updates and policy changes.

• Conduct routine building rounds and review FOMS reports to proactively identify issues requiring action.

• Participate in campus-wide building coordinator meetings and required trainings.

Security Access & Key/CAAMS Program Oversight (10%)

• Administer building access systems including CAAMS permissions and physical keys in accordance with APS 13.3.

• Authorize and submit key and lock change requests; maintain key and permit records cross-referenced by key holder room and authorization level.

• Manage CAAMS schedules access lists and after-hours configurations; execute or request lock/unlock schedule adjustments.

• Respond to on-site lockouts when available and coordinate with UWPD or FOMS for after-hours access issues.

• Identify and escalate safety and security concerns to UWPD EH&S or UW Facilities as appropriate.

Emergency Preparedness Health & Safety (10%)

• Collaborate with EH&S to maintain accurate evacuation plans update Fire Safety & Emergency Plans (FSEP) biannually and support fire safety compliance across assigned buildings.

• Report unsanitary hazardous or unsafe conditions to EH&S and track resolution.

• Serve as an operational liaison during actual emergencies determining the appropriate stakeholders to notify and actions to initiate.

Utility Shutdown Construction and Space Impacts (20%)

• Serve as primary contact for utility shutdowns affecting assigned buildings coordinating timelines impact assessments communications and special arrangements for occupants.

• Participate as a stakeholder in renovation and remodeling projects; coordinate access schedule planning and communication with project teams.

• Provide operational insight to ensure construction activities minimize disruption to academic and research functions.

Event & Quad Operations Coordination (10%)

• Administer building-level processes for after-hours events Academic Technologies-supported space bookings and quad events.

• Approve after-hours building use and special event requests; ensure event sponsors understand building policies access requirements and facility impacts.

• Coordinate logistics with UW Facilities UWPD and EH&S for high-impact events such as protests large gatherings or demonstrations.

• Manage key checkout procedures for Registered Student Organizations (RSOs) using designated spaces.

College Special Projects & Operational Support (10%)

• Support CAS Facility Manager in coordinating surplus removal furniture moves and small project installations across the College.

• Assist with small-scale project management in assigned buildings and serve as operational backup to the CAS Facility Manager.

• Participate in College-wide operational initiatives and continuous improvement efforts.

Minimum Qualifications

• Bachelors degree OR equivalent experience.

• 2-3 years experience in facilities operations building coordination program administration or related operational roles.

Additional Qualifications

• Ability to exercise independent judgment in assessing operational issues and determining appropriate solutions.

• Strong organizational skills with the ability to manage multiple buildings and competing priorities.

• Effective written and verbal communication skills including the ability to write clear building-wide notices and operational updates.

Desired Qualifications

• Prior experience with CAAMS key management systems or building access/security programs.

• Familiarity with UW Facilities operations EH&S procedures and APS policies.

• Experience coordinating emergency preparedness or safety compliance programs.

• Event operations experience especially in buildings with shared academic and student spaces.

Working Conditions

• Work takes place in multiple buildings across campus; ability to travel between sites is required.

• Occasional response outside of regular hours may be required for emergencies access issues or building impacts.

• Requires occasional lifting climbing stairs during building rounds and inspecting mechanical or restricted spaces.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.