Executive Trainee (at the rank of Clerk I)

Executive Trainee (at the rank of Clerk I) in the Communications and Public Affairs Office (Ref.: 534946)

The Communications and Public Affairs Office (CPAO) of the University of Hong Kong (HKU) enhances HKUs reputation through branding events digital communications media relations and more. The office is also responsible for University events and ceremonies publications both external and internal communications crisis management and community engagement. We are looking for talented candidates to join the team.

Key Responsibilities

Under guidance and supervision the Trainee will:

• Support the marketing and events team in the effective development and implementation of marketing and community engagement activities;
• Engage both internal and external parties in developing marketing materials including brochures booklets invitations onsite decoration etc.;
• Manage event databases handle RSVPs prepare events materials and process related documents;
• Answer the hotline and external emails professionally; and
• Support office and University activities which may require occasional work outside regular office hours.

Qualifications and Qualities

We are seeking a highly motivated and detail-oriented individual who possesses the following skills and experience:

• A Bachelors degree in Events Management Marketing Business Communications Hospitality or a related field;
• Experience in events management marketing and hospitality; fresh graduates will also be considered;
• Proficiency in both written and spoken English Chinese and Putonghua;
• Strong computer skills including proficiency in MS Word Excel and PowerPoint a keen interest in leveraging AI and digital tools. Familiarity with design software or event management tools is an advantage;
• A proactive attitude eagerness to learn and ability to work both independently and collaboratively with internal and external stakeholders;
• Strong values of integrity teamwork and commitment to providing excellent service; and
• Willingness to work outside of regular work hours and be on duty as required.

What We Offer

The appointment will be made on a fixed-term full-time contract for 2 years to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A competitive salary commensurate with qualifications and experience will be offered together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of the basic salary. Other benefits include annual leave and medical benefits.

How to Apply

The University only accepts online applications for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until May 16 2026 or until the post is filled whichever is earlier.

The University is an equal opportunities employer

and is committed to equality ethics inclusivity diversity and transparency