To plan organize track and coordinate various activities of downstream strategic and routine capex procurement as well as the capex procurement of corporate functions like Administration HR MCoE Legal Strategy etc. with a view to ensure completion of ordering process within budget and given timeline. To handle enquiry management in collaboration with project teams coordinate with end users for specification rationalization follow up for Tech evaluation reports plan and organize techno commercial meetings amongst plants / corporate functions suppliers and SPF prepare term sheets based on outcome of the meetings prepare bid tabs etc.
To plan and organize on time hedging of forex payment as per payment terms in coordination with Risk Management Team and give periodic feedback to them for all imported orders for forex rollovers in coordination with unit finance and project team.
To coordinate with Treasury for forex payment covering LC CAD etc. which also includes coordination with vendors for acceptance of LC draft issue change of order etc.
To drive and implement digitization of the various manual processes currently in practice for the import/ forex payment related jobs.
Additionally ensures proper documentation for IMS audits within the Capex procurement team by coordinating with other team members.
4) Key result areas/ Principal Accountabilities
Accountability
Supporting Actions
Pre- negotiation: Commercial Evaluation
To obtain quotation from vendors on time.
Study the vendors proposal and prepare a comprehensive Bid Tabulation Summary by taking into consideration latest and valid applicable taxes and duties.
Coordinate with unit end users/functions to ensure on time completion of technical evaluation
Commercial Negotiation and back up documentation
Prepare the draft Commercial terms sheet along with Head Capex Downstream and make bid tabs within specified time targets
Collect hedged rates from risk management wherever forex is involved.
Plan techno commercial meetings amongst vendors and units and SPF
Coordinate with legal and taxation dept for finalization of legal and tax related terms as the case may be
Bench marking price with other units/ Novelis/ ABG group companies previous purchase prices as the case may be
Interaction with unit projects and tech team for rationalization of scope and freeze techno commercial terms like warranty LD for non-performance.
Prioritize CPs with EOHS requirement
Coordinate with risk management for forex hedging rate for a proper CTC calculation.
Coordinate with taxation dept for tax related issues especially for overseas vendors service payments
Bid tab preparation.
MOM preparation for all negotiated terms
Facilitation and documentation for IMS and other Audits
Ensure timely coordination with multiple team members for IMS and other audits
Maintaining organized and up-to-date documentation for audits
Ensuring compliance and facilitating internal communication to ensure successful audits
Post- negotiation: Documentation including preparation of Contract / purchase orders
Prepare contract / foreign purchase orders as per agreed terms and conditions.
Coordinate with vendors for on time order acceptance
Coordination with Import function and Treasury for post ordering activities related to forex payments
Check incoming invoices from suppliers for checking the correctness and adherence to PO terms
Coordinate with plants treasury and suppliers to check and follow up on timely arrival of documents in our banks
Coordinate with plants and import department for timely case of late arrival of original document follow up with suppliers
Support the units by checking and preparing draft LC application
Follow up with treasury to ensure the terms are in line with statutory requirements. If not discuss with suppliers and resolve
Dispute resolution between suppliers and units as the case may be
Issue change of orders if necessary to fall in line with LC requirements
Coordinate with Treasury for amendment of LC as and when required
Coordinate with hedging desk for roll over if payments are not made in time
Drive digitization by gradually moving away from manual procedures currently prevailing to on-line.
Work closely with import and treasury teams to review outstanding cases in IDPMS and take suitable action for closure
Required Experience:
Manager
1) Job PurposeTo plan organize track and coordinate various activities of downstream strategic and routine capex procurement as well as the capex procurement of corporate functions like Administration HR MCoE Legal Strategy etc. with a view to ensure completion of ordering process within budget and ...
1) Job Purpose
To plan organize track and coordinate various activities of downstream strategic and routine capex procurement as well as the capex procurement of corporate functions like Administration HR MCoE Legal Strategy etc. with a view to ensure completion of ordering process within budget and given timeline. To handle enquiry management in collaboration with project teams coordinate with end users for specification rationalization follow up for Tech evaluation reports plan and organize techno commercial meetings amongst plants / corporate functions suppliers and SPF prepare term sheets based on outcome of the meetings prepare bid tabs etc.
To plan and organize on time hedging of forex payment as per payment terms in coordination with Risk Management Team and give periodic feedback to them for all imported orders for forex rollovers in coordination with unit finance and project team.
To coordinate with Treasury for forex payment covering LC CAD etc. which also includes coordination with vendors for acceptance of LC draft issue change of order etc.
To drive and implement digitization of the various manual processes currently in practice for the import/ forex payment related jobs.
Additionally ensures proper documentation for IMS audits within the Capex procurement team by coordinating with other team members.
4) Key result areas/ Principal Accountabilities
Accountability
Supporting Actions
Pre- negotiation: Commercial Evaluation
To obtain quotation from vendors on time.
Study the vendors proposal and prepare a comprehensive Bid Tabulation Summary by taking into consideration latest and valid applicable taxes and duties.
Coordinate with unit end users/functions to ensure on time completion of technical evaluation
Commercial Negotiation and back up documentation
Prepare the draft Commercial terms sheet along with Head Capex Downstream and make bid tabs within specified time targets
Collect hedged rates from risk management wherever forex is involved.
Plan techno commercial meetings amongst vendors and units and SPF
Coordinate with legal and taxation dept for finalization of legal and tax related terms as the case may be
Bench marking price with other units/ Novelis/ ABG group companies previous purchase prices as the case may be
Interaction with unit projects and tech team for rationalization of scope and freeze techno commercial terms like warranty LD for non-performance.
Prioritize CPs with EOHS requirement
Coordinate with risk management for forex hedging rate for a proper CTC calculation.
Coordinate with taxation dept for tax related issues especially for overseas vendors service payments
Bid tab preparation.
MOM preparation for all negotiated terms
Facilitation and documentation for IMS and other Audits
Ensure timely coordination with multiple team members for IMS and other audits
Maintaining organized and up-to-date documentation for audits
Ensuring compliance and facilitating internal communication to ensure successful audits
Post- negotiation: Documentation including preparation of Contract / purchase orders
Prepare contract / foreign purchase orders as per agreed terms and conditions.
Coordinate with vendors for on time order acceptance
Coordination with Import function and Treasury for post ordering activities related to forex payments
Check incoming invoices from suppliers for checking the correctness and adherence to PO terms
Coordinate with plants treasury and suppliers to check and follow up on timely arrival of documents in our banks
Coordinate with plants and import department for timely case of late arrival of original document follow up with suppliers
Support the units by checking and preparing draft LC application
Follow up with treasury to ensure the terms are in line with statutory requirements. If not discuss with suppliers and resolve
Dispute resolution between suppliers and units as the case may be
Issue change of orders if necessary to fall in line with LC requirements
Coordinate with Treasury for amendment of LC as and when required
Coordinate with hedging desk for roll over if payments are not made in time
Drive digitization by gradually moving away from manual procedures currently prevailing to on-line.
Work closely with import and treasury teams to review outstanding cases in IDPMS and take suitable action for closure
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