Contract Manager

The New York City Department of Correction (DOC) is an integral part of the Citys evolving criminal justice system participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees visitors volunteers and people in our custody. Importantly safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7500 diverse professionals and knowledgeable experts.


DOC seeks to recruit a Contract Manager responsible for processing of procurements for services and/or goods construction/construction-related services procured in an accurate and timely manner meeting the goals and objectives of DOC. The selected candidate s responsibilities will include but are not limited:

- Reviewing procurement documents to verify accuracy of descriptions and specifications and ensuring compliance with oversight requirements
- Preparing encumbrances purchase orders and requisitions collaborating with Central Office of Procurement to ensure compliance with Procurement Policy Board Rules and
Chapter 13 of the NYC Charter as well as applicable oversight entities
- Consulting with agency staff to resolve inconsistencies or discrepancies in procurement documents
- Maintaining and updating procurement status reports and databases
- Entering and retrieving data from automated systems specifically PASSPort
- Ensuring accurate and timely payments to contracted vendors
- Reviewing and processing monthly invoices; preparing and updating billing instruments as needed
- Coordinating with vendors and the Financial Division to resolve payment issues
- Reviewing and approving annual budgets submitted by contracted vendors
- Collaborating with program managers as needed
- Monitoring vendor compliance with contract terms policies and procedures
- Providing technical assistance to vendors to support contract compliance
- Maintaining program integrity through planning conducting and documenting quarterly audits
- Developing audit protocols analyzing records and summarizing findings in post-audit reports
- Coordinating the Purchase Card (P-Card) process by reviewing requests for compliance with agency policies and procedures
- Working with program staff and the Central Office of Procurement to finalize P-Card request
Perform related duties as assigned.

Preferred Skills
-Strong analytical and computer skills including proficiency using Microsoft Office (Word Excel PowerPoint Outlook) queries and reports.
-Excellent verbal and written communication skills
-Strong client service ethics
Key organizational and interpersonal skills.


CANDIDATES MUST BE PERMANENT IN THE TITLE OF ASSOCIATE CORRECTIONAL COUNSELOR IN ORDER TO APPLY

ASSOCIATE CORRECTIONAL COUNSEL - 51274

Qualifications :

1. A four year high school diploma or its educational equivalent and five years of satisfactory full-time experience providing direct counseling guidance crisis-intervention or informational and referral services to inmates of a correctional facility substance abusers or a similar client population; or
2. Education and experience equivalent to 1 above. Thirty (30) semester credits from an accredited college will be considered equivalent to one year of the required experience. However all candidates must have a four year high school diploma or its educational equivalent and at least two years of experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time