Executive Talent Acquisition Coordinator

Build your best future with the Johnson Controls team

As a global leader in smart healthy and sustainable buildings our mission is to reimagine the performance of buildings to serve people places and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience focused on supporting their physical financial and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard your next great opportunity is just a few clicks away!

What we offer:

• Competitive salary

• Paid vacation/holidays/sick time

• Comprehensive benefits package including 401K medical dental and vision care

• On the job/cross training opportunities

• Encouraging and collaborative team environment

• Dedication to safety through our Zero Harm policy

What you will do:

The Executive Talent Acquisition Coordinator is a critical member of the Executive Talent Acquisition team responsible for delivering a world class experience for senior level candidates and business leaders. This role manages all logistics for executive interviews including complex scheduling candidate travel onsite hosting and detailed preparation of interview materials. The ideal candidate demonstrates exceptional professionalism strong judgment advanced communication skills and mastery of calendar and administrative workflows in a fast-paced environment.

How you will do it:

Executive Interview Coordination

• Coordinate complex multi stakeholder interview schedules across multiple time zones with accuracy and discretion.

• Create detailed interview agendas and prepare complete executive interview packets.

• Manage the full candidate coordination lifecycle with timely communication.

• Maintain accurate candidate information and status updates in the ATS.

Candidate Experience and Onsite Support

• Serve as primary point of contact ensuring a professional confidential experience.

• Escort and host executive candidates onsite and manage interview day flow.

• Coordinate facility tours business meals and stakeholder meetings.

Travel Coordination and Logistics

• Arrange travel including flights hotels transportation and itineraries.

• Manage changes delays and rescheduling with urgency.

• Process travel expense reimbursements with accuracy and compliance.

Operational Excellence and Administrative Support

• Partner with executive assistants and leaders to manage complex schedules.

• Support assessments background checks and required documentation.

• Maintain reports dashboards and trackers supporting hiring metrics.

What we look for:

Required

• Advanced proficiency in Microsoft Outlook and calendar management.

• Advanced proficiency with Microsoft Office Suite.

• Excellent written and verbal communication skills.

• Strong organization attention to detail and ability to manage multiple priorities.

• Previous senior level administrative or coordination experience.

• Ability to handle confidential information professionally.

• Professional presence and strong executive maturity.

• Proactive and able to anticipate needs.

• Calm under pressure with strong problem-solving abilities.

• Customer focused mindset with passion for exceptional candidate experience.

Preferred

• Experience supporting executive recruiting.

• Familiarity with ATS systems.

• Experience coordinating travel or working with travel vendors.

This is a hybrid role (at least 3 days in office) at our Glendale WI site.

HIRING SALARY RANGE: $68000 -$85000 (Salary to be determined by the education experience knowledge skills and abilities of the applicant internal equity location and alignment with market data.) The posted salary range reflects the target compensation for this role. However we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range we encourage you to apply. To support an efficient and fair hiring process we may use technology assisted tools including artificial intelligence (AI) to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. This position includes a competitive benefits package. For details please visit the About Us tab on the Johnson Controls Careers site at Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin age protected veteran status genetic information sexual orientation gender identity status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process please visit here.