Bookkeeper Junior Accountant

Accounts Payable (Creditors)

• Place receive and process monthly purchase orders in accordance with company policies and budget guidelines.
• Ensure all purchase orders are accurately processed and closed on D365 within stipulated timelines.
• Review monthly supplier statements and ensure all invoices are processed accurately according to invoice dates.
• Generate accurate vendor invoice imports on D365.
• Prepare and submit monthly EFT requisitions to the Financial Controller within required timelines.
• Assist with monthly CAPEX submissions in line with approved procedures and deadlines.

Accounts Receivable (Debtors)

• Follow up on outstanding debtors to ensure timely collections.
• Prepare accurate Debtors Forecasts to support cash flow management.

Stock & Expense Control

• Control issue and reconcile stock issued to operational units.
• Monitor expenses and assist in ensuring expenditure remains within approved budgets.

Month-End & Financial Reporting

• Assist with month-end closing procedures including:
• Updating income statements with all relevant monthly transactions
• Reconciling financial data to company trading analysis
• Support monthly financial sign-off with unit operators ensuring:
• Spend analysis
• Turnover completeness
• Review of key financial ratios
• Prepare reports analysing budget vs actual variances for review by management.

Unit Openings & Operational Support

• Assist with new unit openings including:
• Opening units on D365
• Preparing and maintaining standard unit opening documentation
• Ensuring required notices and signage are in place
• Supporting CAPEX processes
• Ordering uniforms and name badges and ensuring timely delivery

Compliance Systems & Record Keeping

• Maintain accurate complete and up-to-date financial records and filing systems.
• Maintain business information files including contracts upsells down sells and approved increases.
• Support the accuracy and integrity of financial systems and master data.
• Ensure compliance with internal financial controls policies and procedures.

Stakeholder Engagement

• Attend finance meetings as required by Finance Controllers and Finance Management.
• Maintain effective working relationships with internal stakeholders suppliers and clients.
• Provide ongoing financial and administrative support to business operations.