HR & Administrative Executive

Job Title: HR & Administrative Executive

Location: Ghatkopar West
Experience Required: 34 Years
CTC Offered:per annum
Industry: Financial Services
Qualification: Graduate / Masters in Human Resource Management

Role Overview

We are seeking a dynamic and detail-oriented HR & Administrative Executive to manage recruitment HR operations and administrative functions. The role requires strong coordination skills a proactive approach and the ability to handle multiple responsibilities efficiently.

Key Responsibilities

1. Recruitment (20%)

• Manage end-to-end recruitment for assigned roles across departments

• Understand manpower requirements and job specifications with stakeholders

• Source candidates through job portals referrals and social media

• Screen resumes and conduct initial interviews

• Coordinate interview processes and ensure timely closures

• Handle offer rollouts negotiations and pre-joining engagement

• Facilitate onboarding and ensure a smooth joining experience

2. HR Operations (50%)

• Manage the complete employee lifecycle (joining to exit)

• Implement HR policies procedures and initiatives

• Drive employee engagement cultural activities and office events

• Address employee queries and resolve workplace concerns

• Develop employee recognition and reward programs

• Maintain HR documentation records and MIS reports

• Support performance management (KRAs KPIs reviews feedback)

• Ensure effective internal communication and team alignment

• Maintain compliance with HR policies and statutory requirements

• Manage attendance leave records and payroll inputs

• Process monthly payroll

• Coordinate training and development programs

• Maintain employee database (physical & digital)

• Handle onboarding formalities (employee code HRMS email ID etc.)

• Support employee engagement initiatives (welcome creatives celebrations)

• Assist in organizational development initiatives

3. Administration (30%)

• Manage vendors invoices and petty cash

• Maintain office assets and software records (e.g. Tally antivirus etc.)

• Track laptops and assets assigned to employees

• Handle office supplies and stationery management

• Support costing of client assignments

• Track work plans of team leaders

• Coordinate meetings appointments and bookings

• Handle emails correspondence and documentation

• Prepare and circulate compliance flyers to clients

• Review staff timesheets monthly

• Assist in client communication proposals and coordination

• Support business networking coordination (calls/emails)

Behavioral Skills

• Proactive and self-driven approach

• Strong problem-solving and analytical skills

• Ownership and accountability

• Excellent communication skills

• Deadline-oriented mindset

• Ability to maintain confidentiality

• Willingness to learn and adapt

Technical Skills

• Familiarity with HRIS/HRMS systems

• Proficiency in Microsoft Excel Word and PowerPoint

• Strong understanding of recruitment processes

• Knowledge of HR best practices and labor laws