Senior Resource Mobilization Administrator

Administrative Support for Proposal Development

• Support scientists and fundraising staff in the administrative preparation and submission of grant proposals including gathering relevant documentation supplying institutional information compiling CVs compiling project references tracking timelines and ensuring the RM policies and procedures are followed.
  
• Coordinate internal approvals signatures and submission clearances including engagement with senior management offices where required.
  
• Compile institutional compliance and duediligence information required by funders.
  
• Ensure proposal submissions comply with funder institutional and regulatory requirements and deadlines.
  
• Support duediligence processes for private sector and other strategic partners including routing recommendations for internal approval.
  
• Maintain accurate proposal records internal databases and funding pipelines in the CIFORICRAF system including tracking proposal probabilities and statuses following up with scientists and units and updating the institutional pipeline accordingly.
  
• Support registration of institutions and funders in internal systems and maintenance of funder portals and accounts.
  
• Ensure accurate linkage between submitted proposals and awarded grants within institutional systems in coordination with Finance and the Project Management Unit.
  
• Contribute to planning and strategic initiatives for RM including coordination of large events strategy development and more.
  

Administration Coordination and Operations

• Support daytoday administrative and operational needs of the Resource Mobilization Unit.
  
• Coordinate procurements contracts and consultants in line with institutional policies including payments for consultants and annual subscriptions.
  
• Maintain efficient online filing records and document management systems.
  
• Support management of RM budgets and track expenditures.
  
• Contribute to annual unit budget planning approval and monitoring.
  
• Provide background research and logistical support for funder meetings and visits including agendas materials site visits post meeting actions and follow up.
  
• Organize meetings workshops seminars and host internal learning sessions.
  
• Coordinate travel arrangements for staff including flights accommodation and logistics.
  
• Coordinate protocol related requirements for travel and visits including campus access visas and official clearances where required.
  
• Support onboarding and induction of new staff both internal to the unit and within the organization.
  
• Liaise between CIFORICRAF headquarters (Nairobi and Bogor) and global field offices on Resource Mobilization administrative matters.
  
• Contribute to internal RM reporting including data collection and analysis for KPIs quarterly reviews management and Board reporting.
  
• Arrange teambuilding activities and internal coordination events.
  

Other Duties

• Carry out additional duties as required to ensure the effective functioning of the Resource Mobilization Unit.
  

Requirements

• Minimum undergraduate degree from a recognized university.
  
• Minimum 5 years professional experience.
  
• Experience working within an international organization is an asset.