Records Manager (at the rank of Administrative Assistant II)

Records Manager (at the rank of Administrative Assistant II) in the General Services of the Registry (Ref.: 535022) (to commence as soon as possible on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme totalling up to 10% of basic salary and with the possibility of renewal subject to satisfactory performance)

Under the General Services of the Registry the General Records Unit is a team managing the central filing system of the Registry and providing reference services to administrators. The Unit is now looking for a candidate for the position of Records Manager.

Applicants should possess a Bachelors degree with knowledge in archives records or information management with 5 years solid experience in a related field within a sizable organisation. They should have an excellent command of both written and spoken English and Chinese; good organisational interpersonal communication and problem-solving skills; good IT knowledge; and the ability to work independently and under pressure to meet tight deadlines. They should also be a good team player with the ability to multi-task and be attentive to details. Knowledge of database administration and system management is essential. Experience working in the higher education field or in system development is a bonus.

As the Head of the General Records Unit the appointee will be responsible for the planning and implementation of records management policies and the new document management system of the Registry and perform other duties as assigned. The appointee will supervise the Unit in providing research support and performing records and archives management duties include but not limited to file creation accessioning record filing cataloguing and retrieval. He/She is also expected to oversee the administration of the Unit and assist in overall resources planning of the team. Shortlisted candidates will be invited to attend a written test and an interview.

A highly competitive salary commensurate with qualifications and experience will be offered in addition to annual leave and medical benefits.

The University only accepts online applications for the above post. Applicants should apply through the Universitys careers website () and upload an up-to-date CV. Review of applications will start as soon as possible and continue until May 8 2026 or until the post is filled whichever is earlier.