IT Project Manager Facilities Expansion (Local Hybrid)

Discover Vanderbilt University Medical Center: Located in Nashville Tennessee and operating at a global crossroads of teaching discovery and patient care VUMC is a community ofindividuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued your knowledge expanded and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniquenessis sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilts mission is to advance health and wellness through preeminent programs in patient care education and research.

Organization:

VUMC IT PMO Facilities Expansion

Job Summary:

The IT Project Manager Facilities Expansion is responsible for planning coordinating and delivering IT infrastructure projects that support organizational growth initiatives. Working with minimal supervision this role leads cross-functional project teams to ensure the successful execution of technology deployments aligned with new and expanding facilities.

This position sits within the Facilities Expansion Team and manages IT projects associated with new clinic and hospital construction remote clinics administrative office spaces and acquisitions. The Project Manager will oversee end-to-end project delivery from requirements gathering and resource planning through implementation site readiness and handoff to operations.

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Key Responsibilities

• Lead and coordinate multiple concurrent IT infrastructure projects supporting facility expansion initiatives
• Develop and manage detailed project plans schedules and resource assignments to ensure timely and successful delivery
• Coordinate network voice and connectivity installations with internal teams and external vendors
• Manage project budgets procurement activities and vendor engagements
• Oversee deployment of hardware support services and end-user IT solutions
• Coordinate email and collaboration services hosting and other enterprise IT platforms as needed
• Facilitate clear communication among stakeholders ensuring alignment across IT facilities vendors and leadership
• Prepare and deliver project documentation status reports presentations and executive updates

Required Skills and Qualifications

• Strong project management leadership and facilitation skills
• Exceptional written and verbal communication abilities
• Advanced proficiency in Microsoft PowerPoint and Excel
• Proven ability to manage multiple initiatives simultaneously in a fast-paced environment
• Experience coordinating complex IT infrastructure projects across distributed or remote locations

Work Environment

This is a hybrid position with primarily remote work. Periodic travel to project sites is required including visits to clinics hospitals administrative offices and acquisition locations.

TECHNICAL CAPABILITIES
Project Coordination (Intermediate): Performs project tracking and reporting relative to task completion dates dependency effects problem anticipation schedule conflicts and assignment to appropriate staff for resolution. Manages prioritization procedures for changing scope i.e. change management and project acceptance procedures. Measures progress toward goals and revises project objectives and documents applying change control procedures. Assumes responsibility as appropriate for resolving issues and seeing work through to successful completion. Provides training to project managers and others on project related templates and toolsets. Develops methods to measure customer satisfaction and obtains feedback at critical milestones and at project completion to ensure project efforts meet customer expectations.
Project Planning (Intermediate): Demonstrates ability to forecast complex resource needs identify and break work down into discrete and measurable tasks set priorities define dependencies schedule activities prepare acceptance criteria and organize work for one or more large projects. Plans for and anticipates events outside of immediate responsibility. Anticipates problems and obstacles before they arise. Sets priorities with a proper sense of urgency and importance. Develops creative ideas and takes innovative action to achieve planned goals and objectives. Is proficient in the use of project management tools.
Project Communications (Intermediate): Demonstrates mastery of project communications in practical applications of a difficult nature. Effectively transmits technical and business ideas and information to others including non-technical audiences. Shares knowledge ideas and information openly and effectively sells new ideas and influences others. Possesses sufficient knowledge training and experience to be capable of successfully delivering project communications without requiring support and instruction from others.
Project Issues Management (Intermediate): Demonstrates mastery of Issues Management in practical applications of a difficult nature. Adept at identifying issues before they become problems and assigning those issues to the right people at the right time. Possesses sufficient knowledge training and experience to be capable of successfully managing internal project issues without requiring support and instruction from others. Able to anticipate and resolve unplanned project issues as they arise.

About the Department:

VUMC IT

VUMC IT provides hardware software and service solutions for the entire Medical Center. With over 40000 workstations in the Medical Center our teams can assist not only with hardware support but alsosoftware and application support and services to enhance security and protection of your information.

Our professional administrative functions include critical supporting roles in information technology and informatics finance administration legal and community affairs human resources communications and marketing development facilities and many more.

At our growing health system we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth appreciation of benefits and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time energy and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies ones own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies tools and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

2 years

Education:

Bachelors

Vanderbilt Health is committed tofosteringan environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.