Facilities Project Specialist

Position Summary

The Facilities Project Specialist is responsible for the planning coordination and execution of campus construction renovation and facility-related projects. This role serves as the schools technical representative providing professional advice ensuring proper project planning and safeguarding the schools interests throughout project execution.

The position requires strong hands-on engineering or construction experience sound professional judgment and the ability to propose practical and cost-effective solutions aligned with the schools needs.

Key Responsibilities

1. Project Planning Advisory & Coordination

• Assess campus facility needs and provide professional recommendations with multiple solution options for management decision-making
• Translate user requirements into clear project scopes and technical specifications
• Collaborate with internal departments to understand operational needs and provide practical solutions
• Advise on feasibility cost implications risks and project priorities

2. Procurement Support & Vendor Evaluation

• Prepare technical specifications scope of work and supporting documents for procurement processes
• Recommend suitable contractors/vendors and support the procurement team in evaluation and selection
• Provide technical input on quotations cost comparisons and negotiation strategies
• Assist in vendor performance review and maintain a reliable contractor reference list

3. Project Execution Supervision & Quality Control

• Oversee project execution including on-site supervision progress tracking and quality assurance
• Ensure compliance with specifications safety standards timelines and contractual requirements
• Identify troubleshoot and resolve technical or site-related issues
• Monitor risks cost variations and change management to safeguard the schools interests
• Coordinate inspections testing and project handover processes

Qualifications & Experience

• Minimum 10 years of relevant experience in construction engineering or related fields
• Background in construction companies preferred; engineering firms also considered
• Strong hands-on site experience and technical expertise
• Proven experience in project coordination tender support and contractor evaluation
• Familiarity with local construction practices regulations and safety standards
• Fluent in English both written and spoken

Key Competencies

• Stable reliable and able to work under pressure
• Strong sense of responsibility and professional integrity
• Independent detail-oriented and well-organized
• Able to firmly represent the schools position when working with vendors
• Practical problem-solving skills with a solution-oriented mindset
• Strong communication and coordination skills across departments

Additional Notes

• This role is non-supervisory (no direct staff management required)
• Works closely with internal stakeholders and the procurement function
• May require on-site presence outside standard hours depending on project needs