Payroll & Staff Administrator
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Job Location:
St. Petersburg, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Excelsior Defense Inc. St. Petersburg FL
Full-Time Corporate Office
Position Overview: Excelsior Defense Inc. a Service-Disabled Veteran-Owned security firm with over 25 years of operational experience is seeking a Payroll & Staff Administrator to support our corporate operations This role is operationally critical and responsible for ensuring payroll accuracy workforce compliance and administrative support across multiple contracts.
Schedule & Compensation
Schedule: Monday Friday
Hours:(1-hour unpaid lunch)
Pay Rate: $20.00 per hour
Location: Corporate Office St. Petersburg FL
Core Responsibilities:
- Payroll & Timekeeping
- Process and audit bi-weekly payroll using Dominion Payroll
- Review and verify timekeeping records from Connecteams
- Identify and resolve discrepancies missed punches and reporting errors before payroll deadlines
- Coordinate with Operations to ensure accurate time submissions
Onboarding & Employee Administration:
- Manage onboarding for new hires (employment documents compliance forms system setup)
- Verify licensing and certifications remain active (Class D / Class G where applicable)
- Maintain employee records and ensure compliance with company and contract requirements
Benefits Administration:
- Assist employees with benefit enrollments and changes (health dental vision)
- Coordinate with Carriers/Brokers to ensure accurate deductions and eligibility tracking
Billing & Contract Support
- Assist with compiling labor reports for invoicing
- Ensure alignment between payroll hours and billable contract hours
- Support contracting team with administrative documentation
Qualifications
- Minimum 2 years experience in payroll HR administration or workforce management
- Experience with payroll and timekeeping systems (Dominion / Connecteam preferred)
- Strong attention to detail and ability to manage sensitive information
- Proficient in Microsoft Excel and administrative reporting
- Ability to work in a structured deadline-driven environment
- Preferred Experience
- Multi-site or contract-based workforce management
- Security industry or licensed workforce familiarity
- Government or certified payroll exposure
Why This Role Matters
This position directly impacts payroll accuracy employee satisfaction and contract compliance. Mistakes here cost time money and credibility were looking for someone who takes ownership and executes at a high level.
Required Experience:
Staff IC
About Company
Excelsior Defense, a leader in security services, provides reliable, efficient, and effective customized security solutions. With over 20 years of experience, our highly trained and licensed security professionals offer armed and unarmed security, access control, patrols, emergency re ... View more
