Payroll & Staff Administrator

Excelsior Defense

Job Location:

St. Petersburg, FL - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Excelsior Defense Inc. St. Petersburg FL

Full-Time Corporate Office

Position Overview: Excelsior Defense Inc. a Service-Disabled Veteran-Owned security firm with over 25 years of operational experience is seeking a Payroll & Staff Administrator to support our corporate operations This role is operationally critical and responsible for ensuring payroll accuracy workforce compliance and administrative support across multiple contracts.

Schedule & Compensation

Schedule: Monday Friday

Hours:(1-hour unpaid lunch)

Pay Rate: $20.00 per hour

Location: Corporate Office St. Petersburg FL

Core Responsibilities:

Payroll & Timekeeping
Process and audit bi-weekly payroll using Dominion Payroll
Review and verify timekeeping records from Connecteams
Identify and resolve discrepancies missed punches and reporting errors before payroll deadlines
Coordinate with Operations to ensure accurate time submissions

Onboarding & Employee Administration:

Manage onboarding for new hires (employment documents compliance forms system setup)
Verify licensing and certifications remain active (Class D / Class G where applicable)
Maintain employee records and ensure compliance with company and contract requirements

Benefits Administration:

Assist employees with benefit enrollments and changes (health dental vision)
Coordinate with Carriers/Brokers to ensure accurate deductions and eligibility tracking

Billing & Contract Support

Assist with compiling labor reports for invoicing
Ensure alignment between payroll hours and billable contract hours
Support contracting team with administrative documentation

Qualifications

Minimum 2 years experience in payroll HR administration or workforce management
Experience with payroll and timekeeping systems (Dominion / Connecteam preferred)
Strong attention to detail and ability to manage sensitive information
Proficient in Microsoft Excel and administrative reporting
Ability to work in a structured deadline-driven environment
Preferred Experience
Multi-site or contract-based workforce management
Security industry or licensed workforce familiarity
Government or certified payroll exposure

Why This Role Matters

This position directly impacts payroll accuracy employee satisfaction and contract compliance. Mistakes here cost time money and credibility were looking for someone who takes ownership and executes at a high level.

Required Experience:

Staff IC

Excelsior Defense Inc. St. Petersburg FLFull-Time Corporate Office Position Overview: Excelsior Defense Inc. a Service-Disabled Veteran-Owned security firm with over 25 years of operational experience is seeking a Payroll & Staff Administrator to support our corporate operations This role is opera...