Donor Review Manager, DRM

DEADLINE FOR APPLICATIONS

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ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE:

Donor Review Manager

TYPE OF CONTRACT:

Regular Consultancy CST-II

UNIT/DIVISION:

Risk Management Division Donor Review Management Branch

DUTY STATION (City Country):

WFP Headquarters Rome Italy/ Remote

DURATION:

11 Months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

This role is located in Rome within the Anti-Fraud Anti-Corruption and Donor Review Management Branch of WFPs Risk Management Division (RMD).

WFP is relying on funding from government partners to finance its operations. WFPs major partners are constantly undertaking corporate as well as project-specific assessments of the organization.

The Donor Review Management unit was created in order to optimize the management of these reviews. Benefits include more timely and responsive management of requests; a simpler and more straightforward setup for Country Offices and others involved in donor reviews; consistency in dealing with donor requests; and support to donor representatives.

Under the direct supervision of the head of unit the incumbent will be responsible for managing the centralized Donor Review Management function.

ACCOUNTABILITIES/RESPONSIBILITIES:
Central management and coordination of formal donor reviews

Lead end to end management of donor reviews:

Ensure corporate requirements for conducting donor reviews are adhered to.

Identify key actors for each donor review and build constructive relationships with internal stakeholders and donor community.

Lead supporting documentation collection process for donor reviews to meet set deadlines.

Supervise the quality review process of documentations prepared prior to release to donors to ensure consistency and accuracy and initiate meetings/discussions with relevant functional heads where required (HQ/RO/CO).

Manage deadlines.

Ensure that donor representatives and relevant WFP divisions are informed during all steps of the review process and provide inputs as deemed relevant.

Lead resolution process after the donor review to ensure positive outcome.

Lead motivate and coach a team of donor review analysts to enable their continued development and high performance Manage prioritization of donor reviews with reference to importance and risk level.

Represent unit

Represent unit at internal meetings external meetings and events with other UN agencies banks and other financial institutions or other partners and entities as required.

Analyze and recommend improvements and solutions

Analyze donor review findings to identify significant gaps in processes and opportunities to improve and recommend solutions to the relevant offices (HQ/R0/CO). Enhance and manage Donor Review Database. Coordinate and ensure implementation of recommendations especially on risk and internal control issues.

Provide advice

Provide advice on technical matters related to donor reviews. Provide advice during donor agreement drafting stage on review-related clauses in donor agreements to ensure adherence to corporate requirements.

Establish consistent standards

Develop standard donor-review clauses and donor review Terms of Reference to increase efficiency and limit WFP risk exposure. Lead the development of corporate guidelines including SOPs to define donor review process. Develop Knowledge Management Platform for donor review exercises to improve the processes and disseminate information to all stakeholders (Provide toolsets including FAQ and a library of responses to donor enquiries). Provide training to functional areas and field operations as required.

Reporting

Provide reporting on donor review progress and work with functions and higher risk country offices to agree on meaningful risk indicator metrics for compliance with donor requirements.

Other

Other accountabilities as required.

DELIVERABLES AT THE END OF THE CONTRACT:

• Satisfactorily led and managed all donor reviews (prioritized; efficiently carried out);
• Satisfactorily provided relevant and timely advice to stakeholders (Partnership Division Legal Office Finance Division Country Offices etc.) on donor-related matters;
• Advocate and follow-up with the implementation of key selected donor recommendations;
• Donor review database is up to date and outcomes are disseminated to relevant stakeholders;
• Guidance on donor reviews is published and up to date.
• Clear relevant and quality training provided as per training plan
• Donor reporting relevant and issued timely

QUALIFICATIONS & EXPERIENCE:

Education: Advanced University degree in a relevant subject (Accounting Business Administration Finance or related field) or First University degree in the same subjects with additional years of relevant professional experience. Certified Public Accountant Chartered or Certified Accountant and/or Certified Internal Auditor certification or equivalent desirable.

Experience: Eight years or more of post-graduate relevant progressively responsible professional experience in audit accounting compliance finance risk management or related field. WFP and/or UN system experience desirable.

Language: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic Chinese French Russian Spanish and/or WFPs working language Portuguese.

ESSENTIAL: Partnership and coordination skills. Analytical evaluative and problem-solving skills. Resourcefulness initiative good judgement tact ability to communicate clearly both orally and in writing. Ability to work in a team and establish effective working relations with persons of different national and cultural backgrounds. Flexibility in accepting work assignments. Sensitivity to deadlines. Detail-oriented and well organized. Ability to prioritize and plan. Ability to understand business requirements. Sensitivity to reputational risks and the broader impact of donor reviews. Knowledge of the broader context and perspective including impact of decisions on objectives and programmes of the Organization. Excellent diplomatic skills and sensitivity to donor requests.

DESIRABLE: External audit experience ideally with international organizations and/or large not-for profit organizations. Has managed small teams of more junior staff with related areas of expertise. Knowledge of the United Nations system its key actors and coordination mechanisms. Understanding of UN/WFP rules regulations policies and procedures. Knowledge of internal controls and proper accounting procedures and systems and ability to recommend improvements to address weaknesses and mitigate risks.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email LinkedIn or any other channel.

• We strongly recommend that your Workday profile is accurate and complete and that all sections are filled in including your employment history academic qualifications language skills and UN grade (if applicable). Once your profile is completed please apply and submit your application.

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• At the application stage the only required documents are your CV and Cover Letter. Additional documents (passport certificates recommendation letters etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.