Program Coordinator II

Agency

Department

INSTRUCTIONS TO APPLICANT:

During the application process the My Experience page has a section provided Attachments (Resume/CV References Cover letter etc.) to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance please contact us at

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY:

The Program Coordinator II under the general supervision of the Assistant Dean provides comprehensive coordination and administrative support for the academic programs of the College of Innovation and Design (CID). This position plays a central role in supporting program operations academic scheduling LMS coordination and instructor support accessibility compliance advisory board functions and new program development initiatives. The Program Coordinator II serves as a key operational partner to the CID Leadership Team ensuring the efficient delivery of student-centered programming for working adult learners.

The position is a fully remote (online) position. Occasional travel to the East Texas A&M University Dallas Site and the main campus will be required. The university will not reimburse mileage or travel time for these required meetings.

DUTIES & RESPONSIBILITIES:

Academic Program Coordination (65%)

• Participates in the planning and execution of administrative operations for CID Academic Programs.
• Coordinates and completes assignments from the Assistant Dean relating to the operation of Academic Programs including but not limited to the schedule of classes uploading syllabi and faculty vitae and related documentation.
• Assists the CID Leadership Team in developing and managing the semester schedule of classes ensuring accuracy completeness and alignment with program requirements.
• Coordinates the semester rollover of course shells for all CBE courses in the LMS including copying organizing and confirming readiness for instructor access prior to each term.
• Serves as the primary LMS point of contact for CID instructors offering guidance on course setup content organization and platform functionality across all CBE courses.
• Serves as a primary point of contact and coordination for assigned academic programs tracking program milestones communications and deliverables.
• Maintains organized records and systems for program documentation correspondence and reporting.
• Provides necessary data and additional materials for CID Advisory Board meetings

Accessibility Oversight and Course Compliance (15%)

• Oversees accessibility processes for CID courses ensuring compliance with applicable university state and federal standards.
• Coordinates with faculty to review and facilitate accessible course materials including syllabi learning resources and LMS content.
• Tracks and documents accessibility accommodations and compliance activities for academic programs.

Project Management New Program Development (20%)

• Supports the project management aspects of new program development within CID including tracking timelines deliverables and action items for program proposals and approvals.
• Coordinates workflow across Leadership Team members and partner units during new program development including curriculum review approvals and system submissions.
• Assists in preparing documents presentations and reports related to program development activities for internal and external audiences.

MINIMUM REQUIREMENTS:

• Education: Bachelors degree. An equivalent combination of education and experience may be considered.

• Experience: Four years of related experience in program coordination academic administration or a closely related field.
• Knowledge / Skills / Ability to:
  • Knowledge of word processing spreadsheet and database applications.
  • Proficiency with Learning Management Systems (e.g. Canvas).
  • Strong verbal and written communication skills.
  • Excellent planning organizational and project management skills.
  • Ability to multitask and work cooperatively with others in a team environment.
  • Demonstrated ability to prioritize tasks meet deadlines and manage multiple concurrent projects.
  • Interpersonal skills and ability to build positive relationships with a wide range of stakeholders
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: Position may require occasional evening and weekend hours and may require occasional travel to Main Campus in Commerce TX.

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

• Experience in higher education administration particularly in a college or academic setting.
• Familiarity with competency-based education (CBE) models or non-traditional adult learner programs.
• Experience supporting advisory boards committees or external stakeholder engagement.
• Advanced experience with Learning Management Systems (e.g. Canvas) and academic scheduling systems.

SUPERVISION OF OTHERS:

None

WHY WORK AT EAST TEXAS A&M UNIVERSITY

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for masters and doctoral programs.
• Comprehensive benefits package including health dental vision life and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS) with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelors degree in criminal justice.
• Distance education offerings in Corsicana Dallas Frisco McKinney Mesquite Bryan and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113470-square-foot Nursing and Health Sciences Building featuring a state-of-the-art simulation hospital and a 1300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook Twitter Instagram YouTube LinkedIn and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.