Senior Purchasing Officer

JobSummary:

The STRIDES Morocco SeniorPurchasingOfficersupports activities related to the procurement of materialspartsand equipment for the company.Submits andprocess espurchase orders as authorized following policies and procedures for the operation of procurement activities.Assistswith monitoring departmental costsschedulesandperformancetoensureapprovalandpaymentoftransactionscompletion.Coordinates purchasing activities with other departments to maintain inventories at plannedlevels.

Accountabilities:

• Preparesmaintains and reviewspurchasingfilesreportsand price lists forthe project.

• Assistswith developing bidspecificationsand conducting competitive procurement processes in compliance with USG regulations.

• Reviews requisition orders to verify accuracyterminologyandspecifications.

• Contactssupplierstoscheduleorexpeditedeliveriesresolveshortagesmissedorlate deliveries to ensure contract terms and company needs are met.

• Approvesbillsforpaymentandcalculatescostsofordersandforwardsinvoicesto appropriate accounts.

• Maintainspoliciesandproceduresoforganizationalandgovernmentregulationsaffecting purchases and shares information with management staffmembersand vendors.

• Checks shipments to ensure orders are filledcorrectlyand goods meetspecifications.

• Comparespricesspecificationsanddeliverydatestodeterminethebestbidamongsuppliers.

• Maintainsdocumentationofpurchaseordersandverifiesinvoicesforpaymentwithaccounting.

• Assistswith developing and revising procurement operating procedures andpolicies.

• Interacts with internal and external customers to ensure purchasing activities within functionalareasaremetandcomplywithgovernmentregulationsandcompanyprocedures.

• Analyzesquotations received selects or recommends suppliers and schedules deliveries.

• Supervises preparation of orders and follows up toexpeditedelivery and shipment.

• Obtains certificationsofdelivery and conducts checks against orders; reviews and approves invoices for orders placed.

• Develops andmaintainsnecessary records and files for efficient procurement operations.

• Monitors budget to ensure policies are adheredtoand no overages occur with allowable expenses.

• Serves as point of contactregardingcustoms regulations related to imports exports and international commerce as applicable.

• Conducts internal audits with accounts payable to demonstrate compliance with company purchasing policies.

• Receives examines andprocessesrequisitions and other documents related to the purchase of supplies materials and equipment.

• Comparescosts andevaluatesthe quality and necessity of supplies materials and equipment.

• Inventories equipment andassistswith asset management throughout the asset life cycle including end-of-life disposition.

• Other duties as.

Applied Knowledge &Skills:

• Strong knowledge of procurement methods andprocedures.

• Working knowledge of company policies and standards for procurementservices.

• Excellent oral and written communicationskills.

• Proficient use of Microsoft office and computer softwareskills.

• Demonstrated analytical andproblem-solvingskills.

• Abilitytoanalyzeandinterpretdataidentifyerrorsandpreparereports.Ability to work well withothers andindependently.

Problem Solving &Impact:

• Works on problems that are complex in scope andrequireevaluation of identifiablefactors.

• Exercisesjudgmentwithindefinedpracticesandpoliciesinselectingmethodsand techniques for obtaining solutions.

• Decisions made generallyaffectown job or specific functionalarea.

SupervisionGiven/Received:

• Reports to the Finance and Operations Manager.

• Provides guidance to departmental areas on procurement processes and procedures.

Education:**

• Bachelors degree or international equivalent in Business Administration or RelatedField.

Experience:**

• Typically requires 5 years of procurement and administrative supportexperience.

• Prior experienceona USG-funded project or non-governmental organization (NGO) preferred.

• Understanding ofUSG rules and regulations governing procurementespecially forcontracts preferred.

• Articulateprofessionalandabletocommunicateinaclearpositivemannerwithclientsandstaff.

• Must be able to read write and speak fluent English French and Arabic.

Typical PhysicalDemands:

• Typical officeenvironment.

• Abilitytospendlonghourslookingatcomputerscreensanddoingrepetitiveworkonakeyboard.

• Ability to sit and stand for extended periods oftime.

• Ability to lift/move up to 5lbs.

Technology to beUsed:

• PersonalComputerMicrosoftOffice(i.e.WordExcelPowerPointetc.)e-mailtelephoneprinter calculator copier cell phones PDAs and otherhand helddevices.

TravelRequirements:

• Less than10%

The expected hiring salary range for this role is MAD 240000 - 300000 annually for gross salary. When determining an offer amount FHI 360 factors in multiple considerations including but not limited to: relevant years of experience and education possessed by the applicant internal equity market pay and budget.