Executive assistant to GM

Executive Assistant to General Manager

Position Summary:
The Executive Assistant to the General Manager provides high-level administrative support ensuring efficient operation of the General Managers office. This role requires strong organizational skills discretion and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Provide direct administrative support to the General Manager including calendar management scheduling meetings and coordinating appointments
• Prepare reports presentations and correspondence on behalf of the General Manager
• Act as a liaison between the General Manager and internal departments employees and external partners
• Coordinate travel arrangements including flights accommodations and itineraries
• Organize and maintain confidential files records and documentation
• Assist in planning and coordinating meetings events and company functions
• Track projects deadlines and follow-ups to ensure timely completion
• Screen and prioritize incoming communications (emails calls requests)
• Support HR finance or operations tasks as needed
• Always maintain professionalism and confidentiality

Qualifications:

• Associate or bachelors degree preferred
• 3 years of administrative or executive support experience
• Proficiency in Microsoft Office (Word Excel PowerPoint Outlook)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to handle sensitive information with discretion
• Strong problem-solving skills and attention to detail
• Ability to multitask and work independently

Preferred Skills:

• Experience supporting senior leadership or executives
• Knowledge of office management systems and procedures
• Bilingual (if applicable to your workforce)
• Experience with ERP systems (e.g. SAP)