We are PMG

Named Ad Age Best Places to Work for 11 years in a row and Fast Company Best Workplaces for Innovators since 2022 PMG is a global independent marketing services and technology company that seeks to inspire people and brands that anything is possible. Driven by shared success PMG leverages business strategy and transformation creative media and insightsas well as its proprietary operating system Allito deliver cutting-edge digital solutions and innovative media strategies.

Our team comprises over 900 employees globally and our work for ambitious brands like Apple Nike Sephora Experian Therabody Best Western Hotels & Resorts Creed Fragrances BNY Intuit CKE Restaurants Travelex and Whole Foods spans 85 countries.

Executive Assistant

Who Youll Be Working With

As Executive Assistant to PMGs EMEA President youll partner closely with a thoughtful dynamic leader whose strengths lie in client engagement deep understanding of the traditional media ecosystem and storytelling.

Youll play a critical role in enabling his effectiveness - ensuring his time is well managed his commitments are coordinated and he is consistently prepared for internal and external engagements.

You will act as a trusted and reliable extension of the EMEA Leadership rhythm bringing structure clarity and follow-through to a fast-moving and externally focused remit.

What You Will Do

Executive & Calendar Coordination

The goal: to ensure the Presidents time is structured prioritised and protected - enabling focus on the highest-impact leadership and commercial priorities. You will:

• Manage a dynamic and evolving calendar aligning commitments with leadership and commercial priorities.

• Assess incoming meeting requests for purpose urgency and strategic alignment.

• Ensure appropriate time allocation preparation windows and travel buffers.

• Coordinate scheduling across senior stakeholders and multiple time zones.

• Proactively reduce last-minute changes through thoughtful planning and communication.

Meeting Preparation & Readiness

The goal is simple: no important meeting feels reactive rushed or underprepared.

A central focus of this role is ensuring the President is consistently well-prepared and positioned for success. You will:

• Confirm meeting objectives and intended outcomes.

• Gather relevant background information on clients partners or internal topics.

• Prepare clear and concise briefing notes including attendees context objectives and key considerations.

• Ensure meeting details and briefing notes are included within the calendar entry or linked alongside it particularly for meetings involving partners or clients so context and preparation materials are easily accessible.

• Coordinate and organise pre-read materials and presentations in advance.

• Schedule preparation time ahead of high-impact meetings.

• Capture meeting notes where required and track follow-up actions.

• Maintain visibility of commitments made and ensure timely progression.

Travel & Logistics

The goal: seamless movement across markets and meetings where logistics are invisible and friction is minimised. You will:

• Coordinate complex potentially multi-stop international travel across markets and time zones.

• Prepare clear structured itineraries that align meetings transport and accommodations efficiently.

• Anticipate and resolve potential logistical challenges proactively.

Leadership & Communication Support

The goal: to create clarity consistency and follow-through across leadership communication and commitments. You will:

• Draft and format agendas leadership updates and executive communications.

• Coordinate leadership meetings and ensure materials are distributed in advance.

• Track actions and follow-ups to ensure momentum is maintained.

• Help maintain a clear and organised rhythm of communication between the President and key stakeholders.

Skills You Will Have

• The ability to manage complex calendars for senior leaders balancing shifting priorities and protecting focus time.

• Strong capability in meeting coordination and preparation ensuring leaders are well briefed and sessions run smoothly.

• Confidence in organising international travel across time zones anticipating logistical needs and minimising disruption.

• Clear and professional written and verbal communication skills including drafting briefing notes and executive correspondence.

• A high level of organisational discipline and attention to detail with the ability to track multiple moving parts simultaneously.

• Sound judgement and discretion when handling sensitive and confidential information.

• Confidence in managing competing priorities and engaging professionally with senior stakeholders.

• Proficiency in Google Workspace and digital collaboration tools (Slack Zoom Asana etc.) using them effectively to support workflow and communication.

Mindset & Attributes

• Proactive & Anticipatory A solutions-oriented mindset thinking ahead and anticipating needs before being asked. Takes initiative to remove friction prepare thoroughly and ensure momentum is maintained.

• Structured & Detail-Oriented Highly organised and motivated by clarity strong processes and well-run operations. Brings discipline to planning coordination and follow-through ensuring nothing slips through the cracks.

• Calm Under Pressure A positive steady presence who maintains composure in a fast-moving environment. Brings clarity and confidence to shifting priorities and high expectations.

• Outcome-Focused Understands the purpose behind meetings commitments and leadership activity. Keeps sight of the desired result not just the logistics and aligns coordination efforts to meaningful impact.

• Reliable & Trustworthy Consistent dependable and discreet. Exercises sound judgement and can be trusted with confidential information and sensitive dynamics.

• Collaborative & Professional A connector at heart who builds strong relationships strengthens collaboration and represents PMG with integrity and professionalism across all interactions.

What We Offer

• Professional Development: Take advantage of our learning and development programs mentorship opportunities and career advancement support.
  
  
• Generous Time Off: Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones.
  
  
• Parental Leave: We provide paid parental leave to support your family during important life events.
  
  
• Retirement & Pension Plans: Plan for your future with competitive retirement or pension programs including contribution matching.
  
  
• Fertility and Family Support: Access fertility benefits for all team members and their spouses.
  
  
• Healthcare: Coverage and support for everyday medical expenses and routine care tailored by geography.
  
  
• Pet Insurance: Protect your pets health and your finances.
  
  
• Lifestyle Spending Accounts: Enjoy 100% company-funded accounts to promote healthy habits and well-being.
  
  
• Commuter Benefits: Access support for travel and commuting needs where available.
  
  
• Annual Bonus: All employees are eligible for an annual bonus.
  
  
• Volunteering Opportunities: Receive 8 give-back hours to volunteer in your local communities.
  
  
• AI Enterprise License: Access AI Enterprise accounts and participate in weekly AI training sessions to empower and ensure AI safety.
  
  

Benefits vary by country location and geography to reflect local laws norms and expectations.

What Sets Us Apart

Being part of PMG means joining a company culture thats unmatched in digital. Were dedicated to working hard to serve our employees and clients delivering value results and innovationwhich often requires true grit and agility. We believe in taking care of ourselves and each other to continuously improve in every way.

In alignment with our core values to be inclusive and always change for the better PMG is committed to creating a more diverse and inclusive culture and we are proud to be an equal opportunity employer. We believe that we only change for the better by bringing diverse perspectives to our company. PMG recruits employs trains compensates and promotes regardless of race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.