Grants Administrator

Job Description

The Grants Administrator is responsible for providing comprehensive administrative and fiscal support for the development review and submission of sponsored program proposals in a higher education environment. This position partners closely with faculty principal investigators and academic units to ensure proposals are compliant with sponsor guidelines institutional policies and applicable regulations. The role includes budget development coordination of internal approvals proposal submission through institutional and sponsor systems. The Grants Administrator plays a critical role in supporting the institutions research and sponsored activities by promoting accuracy compliance and timely submission of funding proposals.

This role provides leadership for research administration and is responsible for all sponsored award activities to include coordination of expenditure compliance and spending rates; salary planning; close-outs; financial reporting; project transfers; letters of guarantee; overdraft monitoring; and research faculty appointments. This role serves as the OESRC liaison on behalf of the department; performs ad hoc reporting; and supports the implementation of best practices in compliance with university state and federal guidelines. The incumbent will use critical thinking skills to anticipate or resolve matters related to research funding activity. Reporting to the Director of Finance and Administration this position will foster teamwork and demonstrate a high commitment to customer service.

Required Qualifications

Bachelors degree in finance accounting business administration or a related field.
Demonstrated administrative experience providing support in grants management sponsored programs or research administration.
Demonstrated experience in budgeting and the use of spreadsheets for financial tracking and analysis.
Strong financial analysis budgeting and reconciliation skills.
Proficiency with financial systems and grants management software.
Excellent organizational communication and problem-solving skills.
Ability to work independently with a high degree of accuracy in a deadline driven environment.

Preferred Qualifications

Masters degree in a related field.
Certified Research Administrator (CRA) or similar professional certification.
Experience with Virginia Tech systems such as Award Management Banner HokieMart TimeClock PlusChrome River MicroStrategy PageUp and Labor Redistribution.

Pay Band

4

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Restricted

Salary Information

$65000-Commensurate with Experience

Hours per week

40

Review Date

May 4 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.