Administrative Assistant

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar yourejoining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dontjust talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.

Executive Team Ambassador: Represent Executives and the company brand all the time.
Time Management: Coordinate extremely active calendars schedule appointments
exercising considerable judgment and discretion in handling requests for appointments and
calls.
Travel: Coordinate travel arrangements including flights (private & commercial - booking &
check-ins) hotels and car rentals for executives and candidate interviews
Expenses: Oversee analyze and process business invoices and expense reports
Communication: Compose correspondence and e-mails. Proofread documents.
Phone: Screen calls in a professional and courteous manner; transcribe voicemail messages
Project Management: Project tracking & dashboards; PowerPoint presentation development
Executive Meetings: Support executive meetings including creating meeting(s) timelines
prepare and distribute meeting notification correspondence agenda and materials as well
as subsequent updates or changes.
Organization: Maintain highly organized filing system and task management system
Clerical: Perform general clerical duties such as sending/receiving mail and overnight
packages filing photocopying and online ordering
Misc.: Run errands (including occasional personal errands)

Experiencia y requisitos

College dedree
Experience: 2 to 5 years as an executive admin preferably with a smaller company (ideally
a startup)
Proven project management skills PMP certified preferred
Advanced experience with booking domestic and international travel
Experience processing and analyzing expense reports
Experience proofreading documents strong grammar punctuation and written
communication skills
Advanced Computer Proficiency with: Outlook Excel Word PowerPoint and the Internet.
Adobe Acrobat Photoshop and Illustrator a plus

Posting Dates:

Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply

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