Brazil Administrative Services Coordinator

You Belong HereWherever in the World you find yourself.

We celebrate our wins as one team of many greatpeople!

With a vision for a connected world Inchcape relies upon the expertise diversity and global network of our over 3000 professionals spread across 60 plus countries and in over 240 offices to help our partnersconnect to a smoother smarter ocean.

We empower our people and our values are at the center of everything we do and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective we connect the world and see the bigger picture.

The Power of Peoplewe rely on the strength of local agent knowledge and relationships.

Progress we adopt new thinking and push for positive change in our industry.

We know what matters. We never stand still. We always reach formore.

#WeAreInchcape

Business Need / Purpose of Role:

The Administrative Services Coordinator is responsible for providing strong and reliable support to HR department in all HR related matters and other ad hoc projects. This role is also the main person in-charge of office administration to ensure day-to-day operations in the office are handled efficiently and in an organized manner.

Objectives & Measurement Key Responsibilities

Office Administrator

• Management of minor maintenance and other services related with the office Rio
• Assistance with flights hotel reservations and other services when it is needed.
• Focal Point for Building Administrators/Employees requests.
• Management of Cleaning Service.

HR Support Role

• Maintenance of HR System (BambooHR).
• Support and collaborate with HR Manager in HR tasks (recruitment performance reviews communications reporting).
• Organization of internal events (i.e. celebrations birthdays).
• Coordination with other departments about QHSSE requirements (clothing PPE office layout)

Other Tasks

• Support other departments outside of HR for specific requests previously arranged with HR Manager/Business Partner.
  

Knowledge Skills and Abilities:

• Good interpersonal skill and able to interact with all levels of staff.
• Excellent organizational skills with keen attention to detail and the ability to prioritize multiple tasks in a high-pressure setting.
• Proven tact and discretion in handling sensitive and confidential information.
• Positive work attitude and display of initiative in problem solving.
• Ability to work independently and multi-task efficiently.
• Proficiency in HRIS systems and Microsoft Office applications.
• Must be detail oriented highly organized and able to manage multiple priorities.
• Balance multiple tasks changing priorities & operate within a deadline-oriented environment.

Education Qualifications Certifications and Licenses

Education/Experience:

• High School diploma or GED equivalent required.
• Minimum of 2-3 years of experience in an HR support role office management or administrative role
  
• Bilingual (English/Portuguese) preferred.

Why Inchcape Shipping Services

We believe in building a diverse and high performing workforce that works together to provide our partners with the exceptional service they deserve. To reach the highest standards we depend on our people their welfare training and expertise. We realize the value of the diversity of our people and know that their unique experiences skills and passions strengthens the organization stimulates creativity and promotes the exchange of ideas helping you to build a rich and rewarding career.

What youll get:

We understand that different families have different needs which is why were always evolving our benefits to accommodate our employees.

In addition to our traditional benefits and perks we sponsor various events throughout the year. And weprovidea culturebased onlearningthe support of anengaged teamandan inclusive environment where all employees are valued.

We also encourage a better work-life balance with our flexibility. While we know in-office collaboration is critical to our vision we recognize that not all work needs to be done within an office environmentfull-time. With consistent communication and digital collaboration tools Inchcape has enabledour employees to find a balance that feels fulfilling and productive for each individual situation.

• Generous time off and paid holidays
• Performance and Recognition You are rewarded for achieving success by merit increases and reaching milestones.
• Career growth and opportunities for promotions. We develop and hire from within!
• Plus much more!

We have you covered for anything life could throw your way.

Deciding where you want to work is an important decision. Choosing a company that support your professional and personal goals is essential. Inchcape provides the resources culture and leadership you need to be successful to build something youre proud of and take advantage of all the future holds.

Follow us on LinkedIn Facebook Instagram and X to meet our employees and see what makes us who we are.

Whoyouare is whoweare.

Inchcape is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race color religion or belief sex disability age sexual orientation gender identity national origin veteran status genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. Inchcape encourages applicants of all ages. As part of this commitment Inchcape will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed please email describing the accommodation.

#LI-JN1

Required Experience:

Senior IC