Executive Assistant to the Senior Executive Assistant to the Chief Executive Officer
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Job Location:
Woodland Park, CO - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Description
Qualifications
The Executive Assistant (EA) to the Senior Executive Assistant is responsible for providing professional and confidential administrative and organizational support. Enhancing the CEOs office effectiveness by providing management support and by representing the CEO and the ministry to others.
Essential Duties:
- Assist the CEOs Office in any and all responsibilities entailed in the execution of administrative and organizational objectives of the ministry as appropriate and deemed necessary by the CEO ensuring the CEOs schedule runs smoothly.
- Responsible for a high level of administrative and organizational support including confidential and strategic calendar management for the CEO preparation for meetings travel arrangements employee meetings and communications processing expenses corporate resolutions and subsequent correspondence in connection with Board meetings.
- Providing confidential executive support to the Senior Executive Assistant handling a wide range of projects administrative and executive support-related tasks making decisions and applying discernment in confidential matters.
- Produces information by transcribing formatting inputting retrieving copying and transmitting text data and graphics.
- Conserves the Executives time by reading researching and routing correspondence drafting letters and documents and collecting and analyzing information.
- Coordinate support facilitate and attend team meetings to record minutes.
- Evaluates and manages meeting requests for the CEO with VIPs and other executives.
- Prepare presentations on PowerPoint for Charis Business School Church Meetings and other executive meetings as necessary.
- Organize and prepare for the annual board meeting in March.
- Approve timecards PTO and vacation time for employees that report to the CEO.
- Coordinate and manage the CEOs product tables at special events as necessary i.e. Ministry Conferences and Church speaking engagements.
- Communicate well with upper management in a clear and concise manner when necessary.
- Helps manage as a gatekeeper at times due to scheduling conferences and meeting requests.
- Manage the CEOs office expenses and invoices that pertain to the office.
- Perform quality work in a confidential and sensitive manner work under stressful situations meet numerous deadlines and experience frequent interruptions.
- Oversees the Business School as it reports to the CEO/Director of the Business School.
- Arrange all travel arrangements details for the CEO and spouse.
- Manage travel itineraries according to the CEOs preferences including reservingflights car rentals lodging accommodations and transportation details.
- Make copies of all traveling documents including passports drivers licenses confirmation numbers flight upgrades flight seat selections etc.
- Domestic and international travel 30% of the time.
- Other duties as assigned.
Qualifications
Knowledge Skills and Abilities:
- Ability to handle personal sensitive and confidential information discreetly.
- Able to exercise a high degree of judgment diplomacy and an impeccable commitment to confidentiality.
- Ability to work under high pressure.
- Highly organized with the ability to prioritize and track multiple ongoing tasks.
- This role demands a high level of organization flexibility resourcefulness efficiency and a professional demeanor in the challenges represented by supporting the executive leadership team.
- Polished communications skills both verbal and written.
- Excellent event planning skills and strong attention to detail.
- Ability to prioritize tasks delegate when necessary and change direction quickly.
- Able to handle changing priorities diverse day-to-day responsibilities as well as non-routine circumstances when they arise.
- Strong interpersonal skills and ability to work effectively with peers managers the community different nationalities and a wide range of people with diverse backgrounds.
- Excellent writing skills reporting skills scheduling and time management skills.
- Excellent presentation skills.
- Strong proficiency in Windows-based computers including Outlook Word Excel and PowerPoint.
- Excellent research skills and the ability to interpret data from varied sources.
- Must demonstrate a high level of professionalism productivity and excellence.
- Candidate will maintain a positive attitude within the position.
- Must have the ability to relate well to all disciplines and exhibit tact good judgement and initiative.
- Candidate should possess good communication skills interacting with callers visitors students and persons of varying levels of professional expertise in a sensitive manner projecting a positive image of the Ministry and CEO while giving and receiving a wide variety of information.
- Must have good people skills sensitivity caring and be able to change plans and course of action at a moments notice while maintaining a good attitude.
- Flexible hours often require extensive work schedules to complete tasks.
- Must be dependable and punctual.
- Candidate should be easygoing have a good sense of humor not easily offended and smile often.
- Strong proficiency in Mac products.
- Familiarity with financial reports/statements credit cards and expense management.
Requirements:
- Must have a personal relationship with Jesus Christ.
- Must sign the Statement of Faith.
- A minimum of an Associates Degree is required; a Bachelors Degree is preferred.
- A Charis Bible School graduate is preferred.
- A Charis Bible College Business School graduate is preferred.
- Ability to travel between AWM HQ and Charis Bible College locations in Woodland Park CO extensively.
- Must accurately type 60 wpm.
- On-call when needed by the CEO or other Executives.
- Must pass all required checks.
Experience:
- A course of study with a focus on business administration organizational management and advanced digital proficiency is ideal.
- Previous experience as an Executive Assistant to the Chief Executive Officer is preferred.
- Minimum of 3 to 5 years of experience in an Administrative Assistant position or Executive Assistant position.
- Strong work tenure: 2 years of experience supporting management preferably in a non-profit organization.
- Compensation commensurate with experience.
About Us: Andrew Wommack Ministries (AWM) is a teaching ministry of unconditional love and the balance between grace and faith. For over forty years Andrew and Jamie have been teaching the truth of the Gospel to the body of Christ by teaching at seminars in churches on radio and television by training others at Charis Bible College and by developing ministry materials designed to help you in your relationship with the Lord. We are a family here at AWM we like to have fun and we love Jesus. You will find that our culture reflects just that. Our core values demonstrate that we serve Gods people with Excellence Faithfulness and Integrity.
Are you interested in helping Andrew fulfill his vision to reach as far and as deep with the Gospel as possible
If so we are looking for someone faithful available willing to learn; and passionate about taking the Gospel Truth to the world.
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Required Experience:
Senior IC
