Dissertation & Thesis Program Coordinator

Agency

Department

INSTRUCTIONS TO APPLICANT:

During the application process the My Experience page has a section provided Attachments (Resume/CV References Cover letter etc.) to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance please contact us at

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Summary:

The Dissertation and Thesis Program Coordinator is responsible for coordinating the thesis and dissertation program activities in accordance with the prescribed procedures as outlined in the Texas Higher Education Coordinating Board regulations and procedures and the Southern Association of Colleges and Schools criteria for accreditations University policies and procedures and the Graduate Catalog. Responsible for reviewing student theses and dissertations for conformity with university published discipline-specific style guides.

DUTIES & RESPONSIBILITIES:

• Provides technical editing of thesis and dissertation proposals and final products
• Supports Associate Dean in administration of thesis and dissertation processes
• Tracks reads and provides feedback regarding format and consistency thesis and dissertation proposals and final products
• Verifies that dissertations and theses adhere to university research compliance areas (human subjects animal care and use biosafety export control and responsible conduct in research and scholarship) when applicable
• Coordinates and plans outreach and education efforts for thesis and dissertation processes including offering trainings and workshops
• Maintains thesis and dissertation databases
• Provides e-mail communication containing feedback processes and final approvals from the Graduate School
• Coordinates the Graduate Representative process for dissertation proposal defenses
• Develops thesis and dissertation resources for student and faculty use
• Maintains the Office of Thesis and Dissertation website
• Maintains student records related to thesis and dissertation processes
• Coordinates the Summer Thesis and Dissertation Fellowship processes
• Tracks and communicates with students and faculty regarding the status of theses/dissertations
• Collaborates with the Library to maintain thesis and dissertation style manuals collection

MINIMUM REQUIREMENTS:

• Education: Bachelors degree or equivalent combination of experience (High school and four years of experience may substitute degree).
• Experience / Knowledge / Skills: Two (2) to Four (4) years of related experience. Advanced knowledge in word processing spreadsheet imaging applications verbal skills and organizational skills.
• Ability to: Ability to multitask and work cooperatively with others.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Masters degree. Knowledge of university procedures Coordinating Board regulations and SACSCOC criteria.

SUPERVISION OF OTHERS:

None

WHY WORK AT EAST TEXAS A&M UNIVERSITY

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for masters and doctoral programs.
• Comprehensive benefits package including health dental vision life and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS) with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelors degree in criminal justice.
• Distance education offerings in Corsicana Dallas Frisco McKinney Mesquite Bryan and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113470-square-foot Nursing and Health Sciences Building featuring a state-of-the-art simulation hospital and a 1300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook Twitter Instagram YouTube LinkedIn and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.