Facility Coordinator (Procurement)
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Job Location:
Orlando, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
About Us
From commercial office space and manufacturing to multi-site retail portfolios we manage and support over 1 billion square feet of facilities space for the nations leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.
Job Summary
The Facilities Coordinator provides administrative and operational support to Siemens Energy Real Estate and Workplace operations. This role supports day-to-day facilities operations across multi-site facilities with a focus on transactional processing compliance and governance support documentation management coordination of vendors and calendars and accurate data maintenance across multiple systems. The Facilities Coordinator works closely with internal stakeholders vendors and cross-functional teams to support efficient compliant and timely execution of real estate and facility activities while contributing to continuous improvement initiatives.
Essential Duties & Responsibilities
Minimum Requirements 1. High school diploma or equivalent required (Bachelors degree in Business Facilities Construction Management Engineering or related field preferred). 2. One to two years of facilities property management customer service or administrative experience; or an equivalent combination of education and experience. 3. Experience or familiarity with procurement vendor coordination and documentation management preferred. 4. Strong organizational skills with the ability to manage multiple priorities. 5. Proficiency in Microsoft Office (particularly Excel) and comfort working across multiple systems (SAP SharePoint CMMS/FMS tools). 6. Strong written and verbal communication skills with professional customer-facing posture. 7. Ability to work independently with limited supervision while meeting deadlines. 8. Typing speed of at least 40 wpm with 95% accuracy. | |
Education (HS Diploma Under/Graduate Degree etc.) | High School Diploma (required) Bachelors Degree (preferred) |
Business Experience (prior years work/related experience) | 0-2 yrs. experience |
Technical Qualifications & Skills | Microsoft Office (Excel emphasis) SharePoint / Document Management Systems SAP PD2 Ariba SRP (or similar procurement tools) Basic CMMS/FMS familiarity General comfort with data tracking logs and reporting tools |
Professional demeanor; ability to interact effectively with internal stakeholders vendors landlords and external partners. |
Self-starter with strong attention to detail and a compliance-oriented mindset. |
Customer service focus with the ability to anticipate needs and resolve issues. |
Team-oriented collaborator able to work across functions and support shared objectives. |
Strong organizational judgment and problem-solving skills with a focus on execution and accuracy. |
Adaptability and willingness to learn new tools processes and governance requirements. |
Results driven by results continuously striving to meet and exceed performance goals and functional excellence metrics |
Physical Demands
Frequent office deskwork requiring sitting and use of phone and computer. May require periodic walking of facilities participation in audits and coordination of on-site activities. Occasional lifting of materials up to 50 pounds may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Work Environment
- Reports to the Account Manager / Site Manager.
- Interfaces with Maintenance staff Procurement Lease Administration Legal/Compliance and internal Real Estate stakeholders.
- Works collaboratively with vendors and landlords to support facility operations.
Performs additional duties as requested to support facility and real estate objectives.
Equal Opportunity Employer
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
Geographic Disclosure
#EFS
Required Experience:
IC
About Company
EMCOR Group, Inc NYSE EME is a global leader in mechanical and electrical construction services, facilities services, energy infrastructure, sustainability and green building services for businesses, organizations, hospitals, education facilities and government
