Delivery Operations Admin Executive

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Job summary

We are seeking a proactive and detail-oriented Delivery Operations Admin support to manage work pass administration and office operations. The role is responsible for the end-to-end processing of employee work passes maintaining accurate records and ensuring smooth day-to-day office administration.

Key Responsibilities

Workpass administration

• Track and manage new applications renewals cancellations and updates for employee and dependent work passes.

• Coordinate security bonds medical checks education verification and other regulatory requirements

• Process Pre-entry housing approval (PEHA) and coordinate Workpass Onboarding Centre (WPOC) requirements

• Liaise with managers employees and relevant authorities to ensure timely work pass processing and compliance.

General & Employee administration

• Provide front desk and general administrative support

• Manage distribution and tracking of uniforms PPE toolkits and employee lockers.

• Administer office access cards Shell cards and related records.

• Oversee company van rental administration including inspection and servicing

• Liaise with building management for carpark season passes.

• Coordinate printing and issuance of business name cards (printed and digital).

• Manage mini-office storeroom

• Support in business license renewal and compliance

• Support employee gift arrangements

• Coordinate employee incentive payouts

• Manage Corppass administration and support internal audit documentation and compliance activities

• Ahoc administrative tasks

Requirements

• Minimum 5 years of relevant experience in Singapore work pass processing and office administration

• Experience in construction sector work pass processes (PCP PEHA WPOC) is an advantage

• Ability to coordinate with multiple stakeholders (employees managers authorities vendors)

• Proficient in Microsoft office

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If you live in a city chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the worlds leading elevator and escalator manufacturing installation and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide the industrys largest Service portfolio.

You may recognize our products in some of the worlds most famous landmarks including the Eiffel Tower Empire State Building Burj Khalifa and the Petronas Twin Towers! We are 72000 people strong including engineers digital technology experts sales and functional specialists as well as factory and field technicians all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving high-performance company.

When you join Otis you become part of an innovative global industry leader with a resilient business model. Youll belong to a diverse trusted and caring community where your contributions and the skills and capabilities youll gain working alongside the best and brightest keep us connected and on the cutting edge.

We provide opportunities training and resources that build leadership and capabilities in Sales Field Engineering and Major Projects and our Employee Scholar Program is a notable point of pride through which Otis sponsors colleagues to pursue degrees or certification programs.

Today our focus more than ever is on people. As a global people-powered company we put people passengers customers and colleagues at the center of everything we do. We are guided by our values that we call our Three Absolutes prioritizing Safety Ethics Quality in all that we do. If you would like to learn more about environmental social and governance (ESG) at Otis click here.

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