Veeva Vault Administrator

TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full service-capabilities resourcing and Functional Service (FSP) solutions.

Join Our Team as a Veeva Vault Administrator (Lund - Hybrid based)

About this role

The Veeva Vault Administrator is responsible for ensuring the effective operation configuration and continuous improvement of the Veeva Vault platform to support business-critical processes in regulated environments. This role ensures system reliability data integrity and compliance with applicable regulatory standards while enabling efficient document and data management across functions such as Quality Clinical and Regulatory. The administrator acts as a key liaison between business users and IT translating operational needs into scalable system solutions that enhance productivity maintain compliance and support organizational goals.

Key Responsibilities:

• System Administration & Configuration

  • Administer and maintain Veeva Vault applications (e.g. CTMS eTMF RIM).

  • Configure workflows lifecycles document types security settings and metadata.

  • Manage user roles permissions and access controls.

• User Support & Training

  • Provide day-to-day support for end users troubleshooting issues and resolving system errors.

  • Develop and deliver training materials and sessions for new and existing users.

  • Act as the primary point of contact for Vault-related inquiries.

• Release & Change Management

  • Support Veeva Vault quarterly releases including impact assessments testing and deployment.

  • Manage system updates enhancements and change requests.

  • Coordinate validation activities in regulated environments.

• Validation & Compliance

  • Ensure system compliance with GxP and other regulatory standards.

  • Support validation documentation (IQ/OQ/PQ) audits and inspections.

  • Maintain audit trails and ensure data integrity.

• Data & Document Management

  • Oversee document lifecycle management including version control and archival.

  • Ensure data quality consistency and governance within the system.

  • Support data migrations and integrations with other systems.

• Integration & Technical Support

  • Collaborate with IT teams to manage integrations (APIs middleware etc.).

  • Assist in troubleshooting system integrations and performance issues.

• Reporting & Continuous Improvement

  • Develop and maintain reports and dashboards.

  • Identify opportunities to improve system efficiency and user experience.

  • Recommend and implement best practices

Qualifications:

• Bachelors degree in Information Technology Life Sciences or a related field.

• 3 years of experience administering Veeva Vault or similar content management systems.

• Strong understanding of document management processes in regulated industries.

• Experience with system configuration workflows and security models.

• Familiarity with GxP FDA or EMA regulatory requirements.

What We Offer

We provide a competitive compensation package comprehensive benefits and the opportunity for personal and professional growth in a rewarding environment. Youll be joining a team that values collaboration innovation and making a difference in the lives of patients

A Bit More About Us

Our journey began over 30 years ago in Sweden in the city of Lund. As a full-service global Contract Research Organization (CRO) we build solution-driven teams working towards a healthier future. Bringing together over 600 professionals TFS delivers tailored clinical research services in more than 50 countries with flexible clinical development and strategic resourcing solutions across key therapeutic areas including Dermatology Neuroscience Oncology and Ophthalmology.

Our core values of Trust Quality Passion Flexibility and Sustainability are our guiding light serving as the framework for decision-making at all levels of the organization. They assist us in attracting and retaining valuable talent who share our sentiments resulting in high employee engagement and satisfaction. By aligning on these fundamental values we cultivate a unified force geared towards innovation and excellence. This collective effort propels us towards our shared goal and fosters a culture of mutual respect and collaboration.

Together we make a difference.