Construction Project Coordinator

See notes in the comment section of the posting.

Support the projects business activities such as RFIs RFPs submittals subcontract processing managing project documentation support of booking or cost tracking system entry and customer invoicing
Completes the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met
Supports new contracts and manages any changes to existing maintenance and service retrofit or PSA contracts Labor and Material tickets and service order management tickets
Assists with the subcontract process. Assists project management by generating the subcontracts online or using templates. Organizes subcontractor documentation such as waivers certificates of insurance wrap ups and bonding information. Manages subcontractor invoices by releasing for payment or researching payment problems.
Manages project documentation files. Gathers documents such as submittal documentation customer communication subcontracts documents and proposals. Completes project closeout checklists including as-builts final invoicing to the customer warranty letters project books and training documentation.
Produces submittal packages for use by technicians engineers or the customer. Gathers documents such as network flow diagrams room schedules project bill of materials etc
Assists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials
Works with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enters project dates schedules and contract costs as directed
Assists management in the coordination of safety programs. Verifies that monthly toolbox training and safety reporting are completed. Works with project management to ensure employees have the proper safety equipment
Performs other duties as required to support the project team

Required Qualifications:
Experience supporting project related teams in the construction or building maintenance industry
Proficient computer skills with general Windows environment Microsoft Office software and email
Must have strong interpersonal skills to effectively communicate with both internal and external clients

Preferred Qualifications:
Experience working with government contracting
Experience working with construction documentation; RFIs RFPs submittals etc
Proficiency working with Microsoft Project
Advanced skills working with Microsoft Excel and Powerpoint
Ability to prioritize work activities based upon financial impact to desired business goals

Preferred Education:
High School Diploma or equivalent required. Associates Degree (or higher) preferred.
Experience and/or basic project accounting or costing principals