Facilities Manager

Key Responsibilities

Property Management

• Lease negotiation and liaison with landlords and lawyers;

• Manage all rent reviews;

• Manage dilapidation claims;

• Advise on property issues during acquisitions and implement post-merger property plan;

• Manage sublet of vacant leasehold property;

• Maintain detailed accurate records of the property portfolio;

• Management of all outsourced services i.e. cleaning security canteen etc.

• Managing insurance policies

• Member of the Sustainable Environment Group

• Chair Health & Safety Committee

• Energy management

Facilities Team Management

• Leads and directly manages the Facilities Coordinators overseeing daily facilities operations task delegation compliance and service delivery while setting priorities monitoring performance and driving operational efficiency and continuous professional development within the facilities function.

Cost Management

• Advise management on budget implications opportunities to reduce costs and improve quality by active facilities management initiatives;

• Manage centralised purchasing of capital items and support services (eg Air con).

Planning

• Determine rolling refurbishment programme;

• Develop work schedules;

• Develop space strategies;

Project Management

To project manage all aspects of property moves and refurbishments including:

• Site specification and search;

• Obtain appropriate planning permissions;

• Specification of works sending out to tender and awarding contracts;

• Manage all building works including liaison with external contractors landlords staff and other internal functions including technology;

• Manage contractors performance;

• Evaluate suppliers;

• Sign off work on completion.

Culture:

• Foster a culture of innovation collaboration inclusivity and mutual respect across the team and the College;

• Champion a collaborative high-performance ethos across departments to achieve shared goals;

• Act as a role model for professionalism approachability and collegiality encouraging open communication and constructive feedback among staff;

• Build strong working relationships with colleagues across departments to support shared goals;

• Lead by example in upholding the organisations values in all internal and external interactions;

• Recognise and celebrate the contributions of team members and encourage continuous professional development to enhance individual and team performance.

Job Requirements (Essential Criteria)

• 5 years hands on experience in a similar role.

• Relevant certification and training.

• Proven experience in developing and maintaining Safety Statements and conducting rigorous Risk Assessments.

• Demonstrable experience in budgetary management (both Opex and Capex) and the procurement of Soft Services (cleaning security waste management).

Job Requirements (Desirable Criteria)

• Experience with Capital Projects & Retrofitting

• Professional Accreditation

Pay & Benefits

The salary for this role is DOE.

• Free Internal Courses;

• Discounted Fees for Family Members;

• Life Assurance & Disabilities Cover;

• VHI Health Insurance

• Pension Scheme

• Sports & Social;

• Employee Assistance Programme;

• Employee Discount Scheme;

• Paid sick leave;

• Death-In-Service Benefit.

This job description is a guide to the work the post holders will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the post-holders and their manager will review the job description regularly.

Pay Frequency:

All appointments are subject to providing proof of eligibility to work in Ireland on full time basis (upon being invited to interview). Please refer to our privacy policy here: DBS Privacy Notice for Candidates.

This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.

DBS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex race disability age sexual orientation gender reassignment religion or belief marital status or pregnancy and maternity. If you require any adjustments or additional support within the recruitment process please contact us directly.