Assistant Director of Operations – Facilities Services UTK

The Assistant Director of Operations supports the Director of Operations in carrying out departmental responsibilities and advancing the overall effectiveness of the Operations unit. This role oversees staff and manages operational functions across campus including landscaping arboriculture turf maintenance pest control event management environmental services and moving services. The position authorizes expenditures within established limits and manages recordkeeping correspondence staff supervision budget support and departmental coordination. Regular interaction with students faculty administrators and other stakeholders is required as well as communication with parents visitors contractors and vendors.

• Assists the Director in the fulfillment of his duties.
• Develops department goals and objectives based on interpretation of institutional policy and goals.
• Initiates change in or develops new policies and procedures and/or methods.
• Analyzes long-range impact of decisions and plans.
• Ensures the most effective operations of the division through program development process improvement using industry best practices and coordination/integration of processes with other divisions or departments.
• Participates in divisional departmental and interdepartmental committees to address problems and facilitate information exchange about programs problems etc.
• Provides information to others to explain and clarify any issues or requests.
• Participates in periodic management meetings to keep top management informed of any problems or concerns.
• Review design criteria for new building projects and renovation of campus structures.
• Work with designers and contractors to ensure that all projects are completed to campus standards.
• Review new construction and generate a list of any deficiencies found during review for repair by contractors.
• Defines and achieves financial targets in support of business goals of the institution and department.
• Assist in preparing annual operating budgets for the department including direct labor material supplies services equipment maintenance and replacement.
• Oversees budget execution and adjusts as necessary.
• Coordinate activities between Facilities Operations and other Facilities Services groups.
• Establish performance goals and measure and evaluate success of assigned area of responsibility.
• Administering employee performance evaluations executing disciplinary measures and promoting adherence to the University standards.
• Leading Facilities Operations personnel in preventative and reactive maintenance strategies.

Required Qualifications

• Education:
  • High School Diploma or GED
    • TN Department of Agriculture C03 certification

• Experience:

  • Minimum of 10 years of progressively responsible experience in grounds management

    • 5 years of supervisory experience required.

• Knowledge Skills Abilities:

  • Strong organizational interpersonal communication and problem-solving skills

  • Supervisory leadership experience project management and decision-making skills

  • Ability to respond to continually changing priorities and coordinate multiple projects

  • Continuously observe and evaluate operations to identify problems and/or opportunities for improvement

  • Knowledge and understanding of OSHA safety standards to ensure departmental compliance for employee safety and required training

  • Computer skills (Outlook Excel Word)

• Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-basedvisa status.

• Other Conditions:Valid Drivers license

Work Location

• University of Tennessee Knoxville TN Campus
• This is an on-site position

Compensation and Benefits

• UT market range: MR14
• Find more information on the UT Market Range structurehere
• Find more information on UT Benefitshere

About The College/Department/Division

UT Facilities Services is responsible for the care and keeping of more than 300 facilities and utilities systems in and around Knoxville. As the University of Tennessee Knoxvilles largest non-academic department team members are responsible for facilities maintenance and repair custodial needs landscaping and lawncare utility work in-house and capital construction projects facilities planning and design environmental initiatives pest control campus event services and facilities administration functions for both the flagship campus and the agricultural institute. The Facilities Services staff provides around-the-clock coverage to ensure students staff faculty and fans have a consistent and positive experience every time they step foot on Rocky Top.