Production Scheduler, Event Productions

The AMER Event Productions Venue Production Scheduler is responsible for scheduling production personnel related calendaring and overall staffing support for the team and its customers. They are responsible for ensuring accurate and efficient staffing levels across a diverse portfolio of customer events and complex production operations. The Scheduler ensures necessary staffing assessments and assignments working across multiple teams vendors schedules invoice processing and calendars. They work across multiple planning platforms collaborating with producers and production team stakeholders. The Scheduler works with multiple third-party labor providers ensuring necessary team coverage of production-specific event roles. They support the greater production team scheduling necessary production equipment transfers with transportation vendors.

Key job responsibilities
Evangelizes team standard operating procedures
Manages related personnel permissions badging and on-site security access requirements
Acts as an escalation point for over hire and contracted labor overseeing day of staffing schedules
Coordinates to ensure necessary labor resources are available on time and within budget
Manages pre-show onboarding and instruction including any post-show follow up
Communicates and updates any requested changes working cross-team with stakeholders
Troubleshoots and communicates any scheduling challenges to appropriate stakeholders
Manages event staffing budgets ensuring expenses are within allocated budgets
Schedules equipment transportation across venues and studios
Works to improve processes and procedures to enhance efficiency and effectiveness
Builds and maintains strong relationships with partner groups vendors and stakeholders
Reviews post-event reporting to assess areas of improvement and deliver updates to SOP
Reviews and provides role specific data and metrics for weekly reporting
Works on team related programmatic initiatives including yearly vendor onboarding and yearly work order renewal
Supports invoice processing to ensure vendor payment terms are met
Stays current with industry trends and best practices

A day in the life
In this role you will communicate and coordinate proactively with event teams customers business partners third-party vendors and engineers across the organization staying connected to ensure the staffing of resources for Amazon Events in reliable and at the quality bar that meets Amazon standards. Youll create and maintain operating procedures that support daily event resource operations maintain weekly vendor syncs keeping standards a top priority process vendor invoices for timely payment and support the live events team on relaying information to vendors for resource quality control.

If you are not sure that every qualification on the list above describes you exactly wed still love to hear from you! At Amazon we value people with unique backgrounds experiences and skill sets. If youre passionate about this role and want to make an impact on a global scale please apply!

Amazon offers a full range of benefits that support you and eligible family members including domestic partners and their children. Benefits can vary by location the number of regularly scheduled hours you work length of employment and job status such as seasonal or temporary employment.

The benefits that generally apply to regular full-time employees include:
Medical Dental and Vision Coverage
Maternity and Parental Leave Options
Paid Time Off (PTO)
401(k) Plan


About the team
The Event Productions Venue Operations team plans executes and sources production resources for in-room and livestream events.

Inclusive Team Culture: Here at Amazon its in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empowers us to be proud of our differences. Ongoing events and learning experiences including our Conversations on Race
and Ethnicity (CORE) and AmazeCon (gender diversity) conferences inspire us to never stop embracing our uniqueness.

Mentorship and Career Growth: Were raising our performance bar as we strive to become Earths Best Employer. We embrace curiosity and continuous learning empowering you to grow both personally and professionally through mentorship knowledge-sharing and career-advancing resources helping you develop into a better-rounded professional.

- 3 years of program or project management experience
- 3 years of defining and implementing process improvement initiatives using data and metrics experience
- Knowledge of Excel (Pivot Tables VLookUps) at an advanced level and SQL
- Experience using data and metrics to determine and drive improvements
- Experience working cross functionally with tech and non-tech teams

- 3 years of driving end to end delivery and communicating results to senior leadership experience
- 3 years of driving process improvements experience
- Experience in stakeholder management dealing with multiple stakeholders at varied levels of the organization
- Experience building processes project management and schedules

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience qualifications and location. Amazon also offers comprehensive benefits including health insurance (medical dental vision prescription Basic Life & AD&D insurance and option for Supplemental life plans EAP Mental Health Support Medical Advice Line Flexible Spending Accounts Adoption and Surrogacy Reimbursement coverage) 401(k) matching paid time off and parental leave. Learn more about our benefits at WA SEATTLE - 82700.00 - 129800.00 USD annually